Admin Assistant, Publicity - Contract - Long Term

Assignment Dates: July 8, 2026 - July 8, 2027

Location: Burbank, CA

Onsite M-F

Pay Rate: $33.65/hour

Executive Assistant, Publicity

We are seeking a highly organized, proactive, and professional Executive Assistant, Publicity to provide high-level administrative support to two Vice Presidents of Publicity. This role is ideal for someone who thrives in a fast-paced entertainment environment, excels at managing competing priorities, and demonstrates exceptional discretion when handling confidential information.

The Executive Assistant will serve as a trusted partner to leadership while supporting the broader Publicity organization through operational coordination, communications, event logistics, and project support.

Key Responsibilities

• Provide high-level administrative support to two Vice Presidents of Publicity.
• Manage complex and frequently changing executive calendars, coordinating meetings across multiple time zones.
• Schedule and coordinate internal and external meetings with key stakeholders.
• Arrange and manage executive travel, including flights, hotels, ground transportation, and detailed travel itineraries.
• Process and reconcile executive expenses accurately and on time.
• Anticipate executive needs and proactively resolve scheduling conflicts, logistical challenges, and competing priorities.
• Support multiple Public Relations teams with day-to-day operational and administrative needs.
• Compile, monitor, and distribute daily press coverage from broadcast, digital, print, and social media outlets.
• Maintain internal status reports, campaign trackers, contact lists, and team documents.
• Coordinate logistics for high-profile publicity events and industry engagements, including:
  • Red carpet events
  • Press junkets
  • Screenings
  • Media appearances
  • Team off-sites
  • Industry conventions and conferences such as SXSW, Comic-Con, Television Critics Association (TCA), and Upfront presentations
• Serve as a liaison between Publicity leadership and internal partners, including:
  • Marketing
  • Content teams
  • Social media
  • Legal
  • Corporate Communications
• Manage incoming communications and correspondence on behalf of the Vice Presidents.
• Prioritize requests and ensure timely follow-up and resolution.
• Handle sensitive information, executive matters, and talent-related communications with professionalism and discretion.

Required Qualifications

• Minimum 3+ years of administrative or executive support experience.
• Experience supporting senior-level executives in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Strong ability to prioritize multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• High level of professionalism and attention to detail.
• Strong problem-solving skills and ability to work independently.
• Proven ability to handle confidential and sensitive information.
• Ability to build productive relationships with internal and external stakeholders.
• Strong customer service mindset and collaborative approach.

Preferred Qualifications

• Experience within entertainment, media, publicity, communications, marketing, or related industries.
• Previous experience supporting Vice President-level executives or higher.
• Familiarity with publicity, communications, media relations, or event coordination.
• Experience supporting high-profile events and talent-facing initiatives.

Technical Skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Expense management systems
• Calendar management and scheduling platforms
• General proficiency with office technology and collaboration tools

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.