Finance and Admin Assistant

Step into a fast‑paced, people‑focused role as our Finance & Admin Assistant, supporting a large front‑of‑house contract with exceptional organisation and attention to detail. You’ll handle day‑to‑day administration, produce clear written and verbal communication, and manage key tasks across IT systems, scheduling and documentation. Strong Excel and PowerPoint skills are essential, and financial experience is a bonus. If you thrive in a busy environment, can juggle multiple priorities and enjoy keeping operations running smoothly, this role is a great fit.

You will be reporting directly into the Guest Services Manager and working closely alongside management team and the client.

Type of contract: Part-time, Permanent

Hours: 24 per week (8 AM – 5 PM, Tuesday, Wednesday, and Thursday)

Salary: £20,322 per annum

What will you get?

• Financial Freedom: Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards!
• Secure Your Future: Benefit from a contributory pension scheme for a stable financial tomorrow.
• Health Matters: Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.
• Thrive Personally & Professionally: Unlock endless learning and development opportunities to elevate your career!
• Celebrate Excellence: Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.
• Give Back to Community: Take one paid day off annually to support a cause you’re passionate about!

Main responsibilities

• Contract expenditure reporting.
• Budget & Cost Sheet preparations.
• Issuing quotes & invoicing.
• Email management / Purchasing requests.
• Source items of purchase as requested by Guest Services Manager or Client.
• PO tracking.
• Remittance & Payment reporting / Monthly / Quarterly presentation.
• Purchasing / Invoice approval.
• Stock Management.
• Quarterly Reporting.
• KPI formatting.
• Performance monitoring.
• Note taking.
• Adhoc IT ticket requests.
• Additional administrative tasks as requested by Guest Services Manager.
• Logistics/on the day support as needed by Guest Experience Manager.

The ideal candidate will

• Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together.
• Previous experience finance/accounting or in a similar role is preferrable.
• Strong Excel and PowerPoint skills.
• Excellent attention to detail.

About us

Rapport Guest Services is a multi-award-winning company, delivering front- and back-of-house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people-first culture with exceptional service standards.

We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs.

Find out more about us and our values at www.rapportservice.com.

Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.