Executive Assistant

Job Title: Executive Assistant

Job Location: New York, New York, 10010

Duration: 6 Months (Contract to Hire)

Shift: 5 days onsite, 08:30 AM to 05:30 PM EST

Pay Rate: $130K - $140K/ year on W2 (Based on years of Experience)

Job Description:

We are seeking an exceptional, proactive, and highly organized Executive Assistant (EA) to support the Chief Compliance Officer (CCO) for the Americas Region. In this highly visible role, you will serve as the primary point of contact for internal and external stakeholders on all matters related to the CCO. The ideal candidate possesses a unique blend of strategic thinking, emotional intelligence, and operational excellence, acting as a trusted gatekeeper and right-hand partner. You will handle a dynamic corporate environment with absolute confidentiality, diplomacy, and high standards of execution.

Key Responsibilities:

Calendar & Time Optimization

· Strategic Diary Management:

Own and optimize the CCO’s complex, fast-changing calendar.

· Conflict Resolution: Proactively resolve scheduling overlaps and prioritize strategic requests.

· Gatekeeping: Shield the CCO from unnecessary operational distractions to preserve strategic focus.

Meetings & Event Administration

· Meeting Preparation: Coordinate logistics for meetings and video conferences, and print agenda/reading packs prior to major committees.

· Visitor Management: Prepare logistics and coordinate interactions with internal and external visitors who are meeting the Americas CCO.

· Guest management: Prepare logistics and US agenda of the Americas CCO guest(s)

· Event: Contribute to the preparation and coordination of Compliance Americas events (townhalls, celebrations, trainings, etc.).

Travel Logistics & Expense Operations

· Global Travel Planning: Build domestic and international itineraries, including flights, hotels, visas, and ground transport. · Expense Management: Track, reconcile, and process expenses and invoices as required

Other · Support limited personal tasks to ensure executive efficiency · Assist with personal travel, or scheduling outside work hours when necessary

ESSENTIAL DESIRABLE

Qualifications/Education Required:

Bachelor’s degree in business administration, Communications, or related field master’s degree in business administration, Communications, or related field

Experience Required:

8+ years of experience in executive support and operations 10+ years of experience in executive support and operations

Specialist Training Required N/A N/A

Approved Person Registration N/A N/A

Competencies Required: Essential

• Exceptional organizational and multitasking skills

• High level of discretion and professionalism in handling sensitive and confidential information

• Excellent written and verbal communication

• Strong problem-solving and decision-making abilities

• Flexible, ability to work under pressure, and adaptable to changing needs

Desirable

• Entrepreneurial mindset with a “get-it-done” attitude

• Strong interpersonal skills and emotional intelligence

• Proactive, anticipates needs before they arise

• Detail-oriented without losing sight of the big picture

Skills & Knowledge Requirements Essential

• Proficient in Microsoft suites Desirable

• Project management experience is a plus Any other relevant information

• French speaking & writing is preferred

• Flexible, occasional availability outside of standard business hours may be required