Executive Assistant, Investment Banking

Job Code: 14230

Country: GB

City: London

Skill Category: Investment Banking

Description:

Job Title: Executive Assistant

Corporate Title: Assistant

Department: Investment Banking

Location: London

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department overview:

Nomura’s Investment Banking division provides array of advisory and capital-raising solutions to corporations, financial institutions, governments and public-sector organizations around the world. Our global teams act as geographic, product and industry specialists, with a focus on domestic, regional and cross-border collaboration in M&A, DCM, acquisition finance and solutions businesses. Our global sector teams include Technology, Media and Services, Energy Infrastructure and Industrials, Consumer & Retail, FIG, Healthcare, and Financial Sponsors.

Role description:

This is a high-profile Executive Assistant role supporting a small group of senior bankers within one of the division’s busiest and highest revenue-generating teams. The successful candidate must think quickly, prioritise competing urgent demands across multiple principals and display excellent time management. The person should demonstrate the ability to use initiative, be resourceful and remain calm under pressure, and act as a trusted right hand to the senior bankers. Previous experience supporting senior bankers in an Investment Banking front-office environment is essential.

Role responsibilities overview:

• Act as the primary point of contact and trusted right hand to the senior bankers, managing day-to-day priorities and providing seamless administrative, logistical and organisational support
• Provide dedicated support to the Group Head’s direct reports (Managing Directors and senior bankers), balancing and re-prioritising competing demands across multiple principals
• Own and proactively manage complex, high-volume calendars; schedule and re-arrange virtual and in-person meetings at short notice and coordinate calls / meetings across multiple time-zones
• Arrange extensive domestic and international travel including detailed itineraries, logistics, accommodation, ground transportation, visas, FX and related expense management
• Manage end-to-end expense, invoice and reimbursement processing for the senior bankers in line with the firm’s policies, tracking approvals and resolving queries
• Maintain the highest level of confidentiality and discretion when handling sensitive client, deal or firm information
• Support with team administration – organising team meetings, tracking actions, assisting with interview scheduling and the onboarding of new hires, and maintaining team distribution lists and org charts
• Liaise effectively with internal departments (e.g. Finance, HR, Compliance, IT, Legal and Business Management) to ensure seamless execution of admin tasks
• Provide general office support and cover for other assistants across the team during absences and peak periods
• Handle telephone duties including screening calls, taking comprehensive messages and maintaining client contact / CRM records
• Act as a first point of contact for senior leaders, clients and colleagues, fielding queries and responding to fast-moving issues as they arise with professionalism and sound judgement

Skills and experience required:

• Proven experience providing executive support to senior bankers (Managing Director title equivalents)
• Relevant experience within an Investment Banking (or financial services) front-office environment in a full-time role is essential
• Demonstrated ability to support in a demanding, high-revenue, fast-paced environment
• Exceptional administration, organisational, prioritisation and multi-tasking skills, with the ability to juggle competing demands and shifting priorities calmly
• Excellent verbal and written communication skills, with a confident and profe…