Executive Assistant

We’re looking for an inspired and brand-aligned Executive Assistant to keep our leadership team’s world in order and bring their magic to the by charlotte experience. You’ll play a key role in creating meaningful moments for our community, inspiring connection, uplifting others, and embodying the by charlotte spirit in everything you do. Please note this role is part-time.

KEY RESPONSIBILITIES As Executive Assistant, you will provide dedicated, high-trust support to our leadership team owning their diaries, meetings, travel and day-to-day support, protecting focused thinking time, and coordinating everything leadership-facing across board meetings, events and marketing shoots. Key responsibilities include:

• Owning the leadership team’s diaries; resolving clashes, preparing for meetings and flagging priorities before they become problems.
• Protecting uninterrupted creative and strategic thinking time in leaders’ weeks.
• Organising board meetings end-to-end; scheduling around directors, papers and confidential materials.
• Owning strategy days and supporting recurring leadership meetings with agendas, pre-work and notes.
• Managing travel, leadership expenses and daily support so leaders can focus on the business.
• Preparing and sending our internal newsletter and end-of-week updates.
• Coordinating leadership involvement in marketing shoots (styling, hair and makeup appointments, casting), retail activations and marketing events.
• Backing up our office coordinator with tasks as required.

ABOUT YOU You’ll shine in this role if you anticipate needs and think two steps ahead of the diary. You’re highly discreet and trustworthy with confidential information, composed and unflappable on busy days, and warm and personable; with the judgement to know when to protect leaders’ time and when to let things through. Above all, you work in genuine partnership with the people around you.

The ideal candidate will also have:

• Previous experience supporting founders, executives or senior leaders.
• Exceptional diary and inbox management across multiple leaders.
• Strong written communication skills; comfortable drafting updates and stakeholder correspondence.
• Experience preparing for board meetings and handling confidential materials.
• Confident stakeholder management; able to chase, confirm and close the loop with senior external contacts.
• Experience coordinating travel, events or shoot logistics (an advantage).
• A love of dogs; we are a dog-friendly office and some of our leadership team bring their furry-friends to work with them.

PERKS AND BENEFITS At by charlotte , we cherish our people and create an environment where growth, creativity, and joy flourish. You’ll enjoy:

• Generous discounts on our products and collections, so you can wear the pieces that inspire you.
• An extra day of leave for your birthday to celebrate you!
• Access to an Employee Assistance Program including free wellbeing resources and discounted healthcare consultations.
• Unique events and shared moments throughout the year designed to deepen connection and celebrate our team.
• Being part of a passionate, fast-growing team where creativity thrives and every voice is valued.

ABOUT BY CHARLOTTE For us, jewellery is a keepsake of life’s most precious experiences. It can mark love, courage, or living in the moment, connecting us to time, place, people, and memories. Each piece holds stories of life lived, relationships cherished, and bonds celebrated. Our jewellery reflects your journey, your intentions, and the moments that matter most. Thoughtfully designed by Charlotte, every piece is a symbol, a mantra, and a forever mark.

We are committed to providing equal opportunities and fostering a culture grounded in respect, inclusivity, and collaboration. Due to the high volume of applications, only shortlisted candidates will be contacted.