Part-Time Executive Personal Assistant / Founder Operations Assistant

Work Style: REMOTE work, plus occasional in-person tasks in Orange County
Compensation: Competitive hourly rate based on experience

About the Role

I’m looking for a sharp, highly organized, technology-forward Executive Personal Assistant / Founder Operations Assistant to help me manage both business and personal priorities.

I’m building multiple projects across AI, software, real estate technology, investor outreach, marketing, and product development. I need someone who can help bring structure, follow-through, and momentum to everything I’m working on.

This is not a basic assistant role. I’m looking for a problem solver, operator, and go-getter who can think independently, use AI tools heavily, understand software and technology at a high level, and help me move faster.

The right person will be comfortable working in a fast-moving environment where things change quickly. You should be able to take messy ideas, emails, conversations, notes, and tasks and turn them into clear next steps.

What You’ll Help With

Business / Founder Operations

Manage email follow-ups and make sure important conversations do not fall through the cracks

Help organize investor outreach, warm introductions, follow-up reminders, and next steps

Track conversations with investors, advisors, partners, agents, vendors, freelancers, and potential customers

Help prepare short investor updates, outreach emails, meeting notes, and summaries

Organize tasks across multiple startup projects, including an AI software app and a real estate technology product

Maintain a weekly operating dashboard with priorities, blockers, follow-ups, and action items

Coordinate with designers, developers, video creators, agencies, real estate professionals, and other vendors

Help research potential investors, partners, customers, agencies, creators, and service providers

Turn rough ideas into organized documents, task lists, email drafts, and project plans

Help keep projects moving forward without needing constant reminders

AI / Technology Responsibilities

Use AI tools heavily to help with research, summaries, drafting, organization, planning, and follow-ups

Be comfortable using tools like ChatGPT, Claude, Perplexity, Gemini, Notion AI, or similar AI tools

Use AI to summarize long email threads, create action items, organize notes, draft outreach, compare vendors, and speed up research

Be willing to learn new software tools quickly

Understand software, SaaS, startups, and technology at a high level

Be comfortable working around product ideas, app workflows, customer feedback, investor materials, and startup execution

You do not need to be an engineer, but you must be tech-savvy and able to understand how software products work

Personal Admin Support

Help with scheduling, appointments, reminders, reservations, and calendar coordination

Assist with local Orange County personal tasks when needed

Help coordinate vendors, services, paperwork, errands, and personal follow-ups

Keep personal and business priorities organized in one clear system

Help reduce day-to-day friction so I can stay focused on high-value work

Who You Are

You are extremely organized and reliable

You are proactive and do not wait to be told every small step

You are comfortable with ambiguity and can figure things out

You are a strong written communicator

You are resourceful and know how to research, compare options, and make recommendations

You are comfortable using AI tools daily

You understand technology, startups, software, and modern tools

You can manage confidential business and personal information with discretion

You have strong judgment and common sense

You can take ownership of tasks and follow through until they are done

You are local to Orange County or able to regularly support in-person needs in the area

Ideal Background

Experience as an Executive Assistant, Personal Assistant, Founder Assistant, Chief of Staff Assistant, Operations Assistant, Project Coordinator, Startup Operator, or similar role

Experience supporting a founder, entrepreneur, executive, investor, real estate professional, or fast-moving business owner

Comfortable using tools such as Gmail, Google Calendar, Google Docs, Notion, Slack, Trello, Airtable, HubSpot, Linear, ClickUp, or similar platforms

Experience with AI tools is strongly preferred

Startup, SaaS, real estate, marketing, investor relations, or technology experience is a major plus

Bonus Points

You have helped a f…