Construction Virtual Assistant

Shaw’s Home Comfort

Virtual Assistant (Construction)

Location: Remote, non-U.S. candidates only. Must be available to work Pacific Time hours.

Help Keep a Growing Home Comfort Company Moving Forward

Shaw’s Home Comfort is growing, and we are looking for a highly organized, proactive Virtual Assistant to help our leadership team stay focused, prepared, and on track. If you are the kind of person who notices what needs to be done, keeps things moving without constant reminders, and enjoys being the calm, organized support behind a busy leader, we would love to hear from you.

Shaw’s Home Comfort is a family-owned HVAC and plumbing company serving Lemoore, Fresno, Clovis, Visalia, Tulare, Porterville, and communities throughout California’s Central Valley. Since 2004, we have built our reputation by helping homeowners stay comfortable through professional heating, cooling, plumbing, indoor air quality, and home comfort services. We are a growing company with a strong focus on service, trust, team culture, and long-term customer relationships. Our goal is to be the most trusted HVAC and plumbing contractor in the Central Valley, and we believe that starts with building a team of people who care about doing things right.

Our Core Values: Teachable team player, Think different, Motivated work ethic, Honest communication, Own your own time.

The Virtual Assistant will provide remote administrative and organizational support to company leadership. This role will help manage calendars, organize emails, track tasks, prepare notes, coordinate meetings, and assist with personal and professional scheduling needs. This position is ideal for someone who is detail-oriented, proactive, discreet, and comfortable working closely with a busy business owner. You will help reduce administrative clutter, make sure important items do not fall through the cracks, and create more structure around daily priorities.

Key Responsibilities

• Manage and organize calendars, appointments, meetings, and reminders
• Monitor, sort, and help organize emails so important messages are prioritized
• Help maintain task lists and follow up on outstanding action items
• Take notes during meetings and summarize key decisions, deadlines, and next steps
• Assist with scheduling Zoom calls, internal meetings, vendor calls, and other appointments
• Help prepare, format, and organize documents, spreadsheets, and basic reports
• Maintain organized digital files, records, and shared folders
• Support follow-up communication with team members, vendors, partners, or other contacts as needed
• Assist with executive administrative scheduling, including occasional travel and appointment coordination.
• Help research options, compare details, and present organized recommendations when needed
• Provide general clerical and administrative support to leadership
• Help identify ways to improve organization, communication, and daily workflow
• Maintain confidentiality when handling business, personal, and sensitive information

Qualifications

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or similar support role preferred
• Strong English communication skills, both written and verbal
• Excellent calendar management, email management, and organizational skills
• Ability to manage details, deadlines, reminders, and follow-ups without constant supervision
• Comfortable taking meeting notes and creating clear summaries
• Tech-savvy and comfortable using tools such as Gmail, Google Calendar, Google Docs, Google Sheets, Microsoft Office, Zoom, and other online platforms
• Ability to learn new systems and processes quickly
• Strong judgment, discretion, and respect for confidentiality
• Reliable, responsive, and able to communicate clearly in a remote work environment
• Proactive problem-solver who can anticipate needs and keep things moving
• Positive attitude and willingness to support both business and occasional personal administrative tasks
• Experience supporting a business owner, CEO, contractor, home services company, or fast-moving small business is a plus

Compensation:

• Independent contractor engagement, expected workload approximately 40 hours per week.
• Pay: USD $10-$12 per hour, based on experience and qualifications. This role is intended for candidates located outside the United States.

What We’re Looking For

We are looking for someone who can bring structur…