Executive Office Assistant

Role: Executive Assistant & Office Manager

Space: AI x Healthtech

Location: New York City (5 Days Onsite)

Interested in joining a fast-growing AI healthtech startup at a pivotal stage of growth?

We’re partnered with a venture-backed company that’s transforming how life sciences organizations commercialize their products through cutting-edge AI technology. Following exceptional growth and adoption across their client base, they’re looking to hire an Executive Assistant & Office Manager to help build the operational backbone of the business.

Working directly with the leadership team, you’ll play a key role in keeping the company running smoothly while helping create an exceptional employee experience as the team continues to scale.

What You’ll Be Doing:

• Provide high-level executive support, including complex calendar management, travel coordination, meeting logistics, and confidential administration

• Own the day-to-day operations of the NYC office, ensuring a seamless workplace experience for the team

• Coordinate company events, team offsites, All Hands meetings, and onboarding for new hires

• Manage office vendors, facilities, supplies, and workplace operations

• Identify opportunities to improve internal processes and implement scalable administrative workflows

• Support cross-functional projects while partnering closely with leadership to keep the business operating efficiently

What They’re Looking For:

• Experience as an Executive Assistant, Office Manager, Workplace Experience Manager, or similar role within a fast-paced environment

• Exceptional organisational skills with strong attention to detail

• Comfortable managing multiple priorities and working directly with senior leadership

• Experience coordinating office operations, events, onboarding, and executive support

• A proactive, solutions-oriented mindset with a passion for creating a positive workplace environment

• Excited by high-growth startups and being part of an ambitious, collaborative team

Why Join?

• Join a venture-backed AI healthtech company entering its next stage of growth

• Work directly alongside experienced founders and senior leaders

• Play a visible role in shaping the day-to-day operations and culture of the business

• Competitive compensation, equity, and significant opportunities for long-term career growth

• Work at the intersection of AI, healthcare, and enterprise software

If you’re interested in learning more, please connect with the hiring team and apply below.