Legal Assistant

Profile

THIS POSITION REQUIRES 2-3 DAYS IN OFFICE AT OUR PHOENIX, ARIZONA CAMPUS. Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position.

Veterans, Reservists, Guardsmen and military family members are encouraged to apply!

Job Summary Supports the Office of the Chief Compliance and Legal Officer (CCLO) with daily office operations. Drafts routine correspondence, maintains and updates departmental documents and spreadsheets, processes incoming and outgoing mail, and orders office supplies. Establishes and maintains department filing system, including assisting with the online contract management system. Coordinates committee meeting logistics, attends meetings, and prepares meeting minutes. Assists the paralegals and attorneys with requests for records, routine legal processes, and requests for subrogation information.

Education & Experience Required:

• Associate degree (or higher) in legal studies or equivalent work experience
• U.S. Citizen
• Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation
• 2+ years’ experience in a corporate law department, law firm, or compliance
• Proficient with Microsoft Office applications, including Excel, Word, Power Point

Preferred

• Bachelor’s degree
• Experience with legal tracking and reporting tools
• Experience with healthcare or Managed Care
• Knowledge of Military organization
• Experience with government contractor
• Contract Lifecycle Management System experience

Key Responsibilities

• Demonstrates positive customer relations skills in dealing with the attorneys, paralegals, TriWest staff, providers, beneficiaries, subcontractors, and other entities.
• Provides administrative support for the CCLO.
• Processes routine paperwork received by the CCLO, seeking follow-up from other departments and ensuring timely responses to a court, attorney’s office, government agency or other parties; and escalating for Attorney review as necessary.
• Provides paraprofessional and administrative duties for the Legal Department with a high degree of accuracy, confidentiality, discretion and independent judgment.
• Coordinates with internal and external parties to ensure appropriate execution of the UCC liens.
• Performs administrative support duties including coordination or execution of special projects, handling of phone calls, calendar management, coordinating meetings/conferences, onboarding new employees, maintenance of legal matter management, e-billing and analytics tools, creating and socializing meeting agendas, manage department invoices, record management, maintaining the legal mailbox preparing meeting minutes, drafting routine correspondence, updating departmental documents, and copying, faxing and scanning documents.
• Receives and date stamps all incoming Legal correspondence on the date it is received and forwards mail to the appropriate person for handling.
• Maintains legal filing system, including working and contract files.
• Assists with requests for records and requests for subrogation information, department, and similar routine legal processes.
• Maintains the daily Outlook calendar for staff attorneys, including coordinating and scheduling meetings with multiple TriWest employees and third parties.
• Assists the attorneys and paralegals with special projects.
• Performs other duties as assigned.
• Regular and reliable attendance is required.

Competencies Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; adapt to different styles; listen critically; collaborate.

Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.

Independent Thinking / Self-Initiative: Critical thinkers with ability to focus on things which matter most to achieving outcomes; commitment to task to produce outcomes without direction and to find necessary resources.

Multi-Tasking / Time Management: Prioritize and manage actions to meet changing deadlines and requirements within a high volume, high stress environment.

Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; detail-oriented. …