Executive Assistant (Finance)

• The Executive Assistant (EA) will be responsible for supporting the Senior Finance Leaders
• This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive
• The EA must proactively anticipate needs, seamlessly manage priorities, and ensure the efficiency of their executives’ calendars and schedules across multiple locations
• Success in this role requires professionalism, strong organizational skills, and the ability to navigate diverse working styles
• The EA must balance proactive planning with adaptability, manage complex calendars, and ensure team alignment
• Beyond logistics, this role supports Crusoe’s culture and mission, contributing to the company’s efficiency as a trusted partner and positive force for the executive team
• You’ll collaborate closely with other EAs and Workplace Managers, and your responsibilities may shift as the company grows
• By ensuring operational efficiency and supporting executive alignment, you’ll contribute directly to Crusoe’s mission and company culture of making Crusoe the world’s favorite AI Cloud
• Provide quality, timely, and detailed administrative support to Crusoe Finance Leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
• Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings
• Thoughtfully manage scheduling requests to ensure effective time management for executives
• Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
• Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
• Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities
• Perform occasional personal tasks and errands for leadership as needed
• Handle other clerical or administrative duties as assigned
• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

Benefits

• Health & wellbeing: Comprehensive health benefits designed to support your overall wellness
• Time away: Paid time off for vacations, family bonding, and unexpected needs
• 401(k) match: Build your financial future with our 401(k) matching program
• Mental wellness: Resources and support for your emotional wellbeing and navigating life’s challenges- You are skilled at content creation and can build clear, compelling decks, agendas, and executive communications
• Experience working with and supporting technology/software teams is desirable
• You have a positive, can-do attitude and a growth mindset
• You are proactive, always looking for ways to help and improve processes
• You exercise discretion and confidentiality with sensitive information
• You have exceptional communication skills—written, verbal, and interpersonal
• You possess strong attention to detail—accuracy in numbers, logistics, and communication
• You embody the company values and contribute positively to Crusoe’s culture
• You are proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.)
• You are eager to grow with the organization and take on new challenges
• You have 3-5 years of experience in an executive administrative role
• You have proven success in planning and executing team offsites or large-scale events
• You can work independently while keeping stakeholders informed and aligned
• You can prioritize conflicting needs and manage time effectively in a fast-paced environment