Administrative Assistant, Intellectual Property

NBCUniversal is one of the world’s leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

Role Purpose:

The Administrative Assistant, Intellectual Property position within the Copyright & Trademark team will provide administrative support to the SVP, Intellectual Property and provide general office assistance to the greater Intellectual Property department.

Responsibilities:

• Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing
• Partner with the Accounting team to execute department billing and invoice processing
• Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
• Prepare expense reports and keep accurate expense account records
• Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports
• Execute travel arrangements, both domestic and international, and maintain itineraries as needed
• Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned
• Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events
• Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties

Qualifications

Basic Requirements:

• 1+ years of experience in an administrative support role
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel

Desired Characteristics:

• Bachelor’s degree preferred
• Experience with legal and billing database tools
• Experience working in a fast-paced environment
• Consummate team player and collaborator
• Excellent oral and written communication, time management, multi-tasking, organizational, and interpersonal skills
• Demonstrated ability to draft and review various documents and maintain report statuses
• Professional and courteous telephone etiquette
• Excellent attention to detail
• Familiarity with the concept of “privileged and confidential”

Hybrid This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $45,000 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal’s policy is to provide equal employment opportunities to all applica…