Billing Assistant

Billing Assistant

Full Remote

Location : Metropolitan New York office

Compensation: $55,000–$70,000

We are a multidisciplinary law firm known for its client-focused approach collaborative culture and commitment to delivering practical results. The billing and operations team is expanding and seeking an experienced Billing and Admin Assistant to join a growing team supporting all aspects of the revenue cycle and firm operations. This role is ideal for a seasoned billing professional who values collaborative teamwork operational support and long-term professional stability within a supportive firm environment.

Responsibilities

• Assist the billing team with all portions of the revenue cycle including matter setup pre-bill creation and distribution invoice revisions and finalization review for billing guideline compliance and transmission of invoices to clients via email e-fax e-billing hub and other electronic billing platforms with accuracy and efficiency
• Follow up on rejected invoices coordinate with insurance contacts and attorneys to resolve billing issues draft appeals for invoice reductions and communicate with leadership and Regional Office Management on retainer flat fee and alternative fee agreement matters
• Execute write-offs in ProLaw for discounts processing fees and reduced time entries while assisting with accounts receivable projects implementing billing software updates for client changes and submitting new timekeeper rates and deactivations to applicable client websites
• Assist the conflicts team with conflict checks support attorney and profit center onboarding and offboarding participate in Requests for Information and complete project-based tasks as assigned by leadership

Qualifications

• High school diploma or GED required; associate’s degree or higher preferred
• 2+ years of legal experience required with 1+ years of billing experience; legal billing experience and prior experience in an insurance defense law firm preferred
• Strong organizational communication and time management skills with the ability to thrive in a fast-paced high-volume environment
• Proficiency with Microsoft Office 365 ProLaw Excel and e-document management software preferred with strong self-motivation and the ability to work independently in a remote setting within 60 miles of a firm office

Join Us

This is an excellent opportunity for an experienced billing professional seeking a high-impact operations support role, mentorship and long-term stability. If this sounds like a fit, we encourage you to apply today.