Executive Assistant

The role: Executive Assistant to Senior Executives

The industry: Prominent Finance Firm

The location: NYC Onsite | 5 Days/Week

Compensation: $140,000–$160,000+ DOE + Bonus + Exceptional Benefits

A highly respected finance firm is seeking an experienced Executive Assistant to support a group of Senior Executives in its New York headquarters. This is an opportunity to join a collaborative, high-performing environment where administrative excellence is genuinely valued. The ideal candidate thrives in a fast-paced setting, exercises exceptional judgment and discretion, and enjoys serving as a trusted partner to executive leadership.

Day-to-Day

• Manage complex, ever-changing calendars across multiple senior executives, balancing shifting priorities with precision and foresight.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and last-minute changes.
• Prepare executives for meetings through agenda management, meeting materials, research, and follow-up action items.
• Serve as a trusted gatekeeper by managing communications, prioritizing requests, and ensuring seamless day-to-day operations.
• Coordinate internal and external meetings with senior stakeholders, clients, and business partners.
• Track expenses, process reimbursements, and assist with budget-related administrative tasks.
• Partner closely with other Executive Assistants and cross-functional teams to ensure seamless support across the organization.
• Assist with special projects, presentations, offsites, and team events as needed.
• Handle highly confidential information with the utmost professionalism and discretion.

What They’re Looking For

• Executive Assistant experience supporting senior executives within finance, private equity, venture capital, investment banking, hedge funds, or similarly fast-paced professional environments.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong business acumen and excellent judgment.
• Outstanding written and verbal communication skills.
• Proactive, resourceful, and naturally anticipates executive needs before they arise.
• High level of professionalism, discretion, and emotional intelligence.
• Advanced proficiency with Microsoft Office and modern collaboration tools.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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