Executive Assistant

Our client is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a proactive, highly organized professional who thrives in a fast-paced environment, can manage competing priorities, and exercises sound judgment when handling confidential information. The successful candidate will have prior experience supporting Director-level or senior executives and will be comfortable managing complex calendars, coordinating travel, processing expenses, and serving as a trusted administrative partner. This position requires someone who is tech-savvy, dependable, detail-oriented, and able to work independently with minimal oversight.

Key Responsibilities

• Provide executive-level administrative support to one or more senior leaders.
• Manage complex and frequently changing calendars, scheduling meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Prepare and process expense reports accurately and in a timely manner.
• Screen and prioritize phone calls, emails, and other communications.
• Coordinate meetings, conference calls, and video conferences while ensuring all logistics are handled seamlessly.
• Maintain highly confidential information with discretion and professionalism.
• Support general office and administrative functions while escalating significant decisions to management as appropriate.
• Prioritize multiple assignments while meeting deadlines in a fast-paced environment.
• Build strong working relationships across internal teams and external stakeholders.
• Utilize Microsoft Office and other business applications to prepare documents, presentations, and reports.
• Demonstrate flexibility to support changing business needs and occasional extended hours when required.

Qualifications

• Prior experience supporting Director-level or senior executives in an Executive Assistant or similar administrative role.
• Proven experience managing multiple complex calendars, travel arrangements, expense reporting, and executive communications.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills with a high level of professionalism and business etiquette.
• Ability to handle confidential and sensitive information with discretion.
• Self-starter with the ability to work independently and take initiative.
• Highly dependable with exceptional attention to detail.
• Tech-savvy and proficient with Microsoft Office Suite and other business applications.
• Ability to quickly learn new systems and adapt to changing priorities.

Preferred Qualifications

• Prior experience supporting executives within the financial services industry.
• Experience supporting Equity Research teams.
• Bachelor’s degree preferred.
• Multilingual skills are a plus.