Executive Assistant to the Chief Strategy Officer

Project Shema

Administration

• Full-time

Remote

USD 65k-65k / year

Posted on Jul 8, 2026

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About Project Shema The word shema comes from the Hebrew word “to hear,” and it’s this concept that guides everything we do. We are a team with diverse identities who have invested our lives in uplifting vulnerable communities. Listening with curiosity and compassion is at the center of our relational engagement approach. Our goal is to help others understand Jews’ stories, identities and lived experiences. Since its founding, Project Shema has supported Jewish institutions and major corporations, locally and globally, to explore these complex issues.

OUR WORK Project Shema is an independent nonprofit organization that trains and supports the Jewish community and allies to understand and address contemporary antisemitism, with an emphasis on how anti-Jewish ideas can emerge in progressive spaces and in discourse around Israel and Palestine. Founded by Jewish leaders with deep ties in social justice movements, Project Shema brings a fresh and humanizing approach to these challenging issues.

OUR TEAM VALUES

• The Collective (Ha-Klal): Our approach is grounded in consideration for the best interest of the collective.
• Continuous Learning (Hitpatkhut): Being a great training and support organization requires a humble team dedicated to continuous listening, learning, and growth.
• Pursuit of Excellence (Shaifa L’metzuyanut): We are committed to high standards and we understand excellence as the byproduct of clear objectives, shared planning, continuous refinement, and preparation for what is within our control.
• Wellness (Briyut): The intensity of this issue will test us emotionally, so our team will place a priority on well being and sustainability.
• Joy (Simcha): We believe in the power of joy and humor to nurture resilience and a healthy work environment.

Job Overview The Executive Assistant to the Chief Strategy Officer provides dedicated executive support for the Chief Strategy Officer (CSO) with broader administrative responsibilities across the organization. This role serves as the CSO’s primary point of contact for scheduling and administrative matters. The role also supports VP-level staff on an as-needed basis for similar administrative functions and special projects, as well as maintaining organization-wide infrastructure and systems. This role is fully remote and reports to the Chief Strategy Officer.

Key Responsibilities Executive Administrative Support

• Provide administrative support to the Chief Strategy Officer (CSO), including complex calendar management, meeting coordination and travel arrangements
• Serve as primary point of contact for CSO scheduling and administrative matters
• Coordinate logistics for internal and external meetings involving the CSO, including scheduling, virtual setup and distribution of meeting invites
• Draft communications for internal audiences on behalf of the CSO
• Manage expense reports, reimbursements, and vendor relationships for the CSO
• Serve as backup support to the Executive Operations Coordinator as needed
• Support special projects and initiatives as assigned by the CSO or VPs

General Organizational Administration

• Maintain shared calendars and schedule all-staff meetings
• Maintain primary inventory of organizational subscriptions, memberships and software licenses
• Serve as primary administrator for adding, removing and updating user accounts across organizational systems and platforms
• Troubleshoot basic software/system issues for staff

Vice President Level Support

• Provide limited, ad hoc administrative support to the VP-level contained to meeting coordination and travel arrangements as needed

TRAVEL EXPECTATIONS Project Shema’s full staff gathers in person twice per year for in-person staff retreats. Travel is planned well in advance and all expenses are covered by the organization.

GENERAL EXPECTATIONS

• You have a deep commitment to the wellbeing of the Jewish people.
• You are aligned with the organization’s core principles as listed here.
• You have a strong work ethic, are a self-starter, and can be productive with minimal supervision in a fast paced environment.
• You are detail oriented, well-organized, and proactive.
• You have strong verbal and written communication skills, with a polished and professional demeanor.
• You can uphold con…