Executive Assistant and HR Manager

Key Responsibilities — Executive Assistant

• Manage the COO’s calendar, scheduling, and meeting logistics, prioritizing competing demands
• Coordinate domestic and international travel arrangements
• Triage and manage email and correspondence on the COO’s behalf
• Prepare agendas, briefing materials, and follow-up notes for meetings
• Handle confidential information with discretion
• Support light office management and vendor coordination as needed

Key Responsibilities — HR Manager

• Own the full employee lifecycle: recruiting coordination, onboarding, and offboarding
• Administer employee benefits and act as the point of contact for benefits questions
• Maintain and evolve the employee handbook and HR policies
• Ensure compliance with federal, state, and local employment law (I-9s, required postings, wage & hour basics)
• Track PTO, attendance, and other HR records
• Serve as a first point of contact for employee questions and concerns, with clear escalation paths for sensitive matters (see note below)
• Support performance review cycles and basic people-management processes

Qualifications

Required

• 3+ years of experience in an EA, HR, or hybrid administrative/people-ops role
• Excellent judgment and discretion when handling confidential or sensitive information
• Strong written and verbal communication skills
• Comfort with ambiguity and building processes where none exist yet
• Proficiency with standard office and HRIS/calendar tools (e.g., Google Workspace or Microsoft 365, an HRIS platform)

Nice to Have

• Prior experience in a small company (under 50 employees) wearing multiple hats
• Familiarity with basic employment law and HR compliance requirements
• SHRM-CP, PHR, or similar HR certification

Pay: From $38.00 per hour

Work Location: In person