RCI-NYL-6550 Executive Assistant

Job Summary:

Executive Assistant

Hybrid: Mon-Fri Remote, Tues-Thurs in office

**Hours: Full-time 37.5 hours weekly**

• High-energy, fast-paced experience within a large organization
• Minimum of 5 years of experience supporting a mid-sized company
• This position has the potential to convert to a full-time employee role.

Role Overview:

• Client’s department of Client Growth and Retention is seeking an Executive Assistant to join the team in the Client home office.
• This role involves providing administrative support to the department’s senior leaders.
• General responsibilities include arranging meetings, managing calendars, making travel arrangements, handling expenses, serving as a liaison between executives and various constituents, preparing meeting materials, and performing various administrative duties and projects to support the broader team.

What You’ll Do:

• Manage complex calendars and meeting schedules for the department’s senior leaders.
• Serve as a liaison between the executives and various internal and external constituents.
• Develop and maintain strong relationships with other Executive Assistants, including providing back-up support when necessary.
• Coordinate meetings and manage meeting set-up and logistics as needed, including IT requirements, room set-up, and catering (if applicable).
• Coordinate travel and manage travel expenses (i.e., Amex corporate card).
• Process and reconcile monthly procurement card statements.
• Assist with new hire and consultant/contractor onboarding.
• Assist with space planning and seating arrangements for personnel in the home office.
• Order department supplies and manage facilities issues and requests.
• Manage and/or participate in special projects and ad hoc duties.

What You’ll Bring:

• Bachelor’s degree preferred.
• Minimum of 5 years of executive administrative support or related experience.
• Strong communication skills, including the ability to interface with individuals at all levels in a professional and efficient manner.
• Ability to multi-task and take ownership and initiative in completing assigned work.
• Strong attention to detail and superior organization skills.
• Ability to proactively anticipate needs and apply appropriate solutions.
• Strong computer skills, including proficiency in MS Office (Word, PowerPoint, Excel).
• Strong desire to learn, always seeking new ways to improve upon existing processes.
• Project management experience preferred.