Executive Administrative Assistant Office Manager

At Nuna, we design premium baby gear that thoughtfully supports modern families through every stage of early parenthood. Our approach is rooted in intentional design, elevated quality, and a deep understanding of how products integrate seamlessly into everyday life.

We believe that well-designed products should do more than function—they should simplify, enhance, and elevate the parenting experience. From materials and safety to usability and aesthetics, every detail is considered to meet the highest standards.

With a global presence, Nuna operates at the intersection of innovation and craftsmanship—bringing a consistent, premium brand experience to families around the world. We combine global vision with local insight, ensuring our products resonate across cultures while maintaining the integrity of the brand.

At our core, we are focused on creating products that families trust—and experiences that feel considered, supportive, and lasting.

Currently, we are seeking an Executive Assistant & Office Manager to serve a dual-function role, providing high-level executive support to the Global President and CHRO while overseeing the day-to-day operations of the office. The Executive Assistant & Office Manager will ensure effective management of executive priorities, communications, meetings, and travel, while also maintaining an efficient, professional, and productive workplace environment.

This role requires exceptional organizational skills, sound judgment, discretion, adaptability, and the ability to balance competing priorities across executive support and office operations.

ESSENTIAL DUTIES & RESPONSIBILITIES

Executive Support

• Manage executive calendars, including scheduling, prioritization, and coordination of internal and external meetings
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting
• Prepare meeting agendas, presentations, reports, briefing materials, and executive correspondence as needed
• Track action items, deadlines, and follow-up activities on behalf of the Global President and CHRO
• Serve as a primary point of contact for executive communications and requests
• Exercise discretion and maintain confidentiality regarding sensitive business and employee matters
• Assist with executive leadership meetings, offsite events, board-related activities, and strategic initiatives

Communication and Coordination

• Facilitate communication between executives and internal stakeholders
• Draft, review, and distribute executive communications and meeting materials
• Coordinate logistics for leadership meetings, town halls, employee events, and special projects
• Ensure timely follow-up and completion of assigned executive action items

Office Management and Operations

• Manage daily office operations to ensure a safe, organized, and professional work environment
• Serve as the primary liaison with building management, facilities providers, and office vendors
• Coordinate office maintenance, repairs, and workplace services
• Manage office supply inventory and purchasing
• Monitor workplace needs and support employee office-related requests
• Maintain office procedures, records, and operational documentation

Employee Experience and Event Support

• Coordinate workplace logistics for onboarding and offboarding activities as needed
• Support employee engagement events, celebrations, meetings, and company functions as needed
• Assist with office-wide communications and employee experience initiatives
• Coordinate catering, meeting space preparation, and event logistics as needed

Vendor and Administrative Management

• Manage vendor relationships, service agreements, and office-related contracts
• Process invoices, purchase orders, expenses, and related administrative documentation
• Track office-related expenditures and maintain budget records as assigned
• Ensure office equipment and services are functioning effectively and efficiently

Project and Operational Support

• Assist with special projects and cross-functional initiatives as assigned
• Support the execution of organizational priorities through coordination, communication, and project tracking
• Identify opportunities to improve office efficiency, administrative processes, and workplace effectiveness

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience
• 5+ years o…