Organized & Sharp Personal Assistant

JRN: #2563

A highly accomplished business executive, philanthropist, and active board member is seeking a service-minded Personal Assistant to support her day-to-day personal and lifestyle needs. This is a Malibu-based hybrid role where the PA will work alongside an existing EA who focuses on business and financial operations. The ideal candidate brings emotional intelligence, warmth, and exceptional follow-through. They are naturally proactive, operate with minimal oversight, and handle every detail with care and discretion. Occasional light support to the Principal’s adult children will also be part of the role.

If you’re looking to join a respectful household with little to no turnover, look no further.

KEY RESPONSIBILITIES

• Manage personal scheduling, including maintaining and updating a physical calendar
• Run personal errands including shopping, returns, and pickups
• Handle gifting from start to finish, including sourcing, wrapping, and delivery coordination
• Prepare printed and laminated itineraries for travel and appointments
• Assist with travel prep and logistics coordination, ensuring all personal details are in order before departure
• Coordinate daily and weekly priorities with the Principal’s existing EA and other key staff members to ensure seamless scheduling
• Provide light support to adult children as needed
• Manage personal correspondence and follow-up items as directed
• Anticipate needs and resolve tasks proactively before they become issues
• Maintain strict confidentiality across all personal and household matters
• Coordinate dinner parties and events
• Manage special projects as directed

QUALIFICATIONS

• Prior experience supporting a high-profile principal in a personal or lifestyle capacity strongly preferred
• Mature, grounded, and emotionally intelligent, able to read the room and adapt in real time
• Detail-oriented, hands-on, and not self-starting
• Comfortable maintaining physical systems alongside digital ones
• Highly organized with excellent follow-through and zero-drop communication
• Strong collaboration skills. Works well alongside an existing staff members, including EA
• Discreet and trustworthy with an unwavering commitment to confidentiality
• Self-directed, low-maintenance, and resourceful
• Positive attitude and willingness to handle tasks of any size
• Must have a car and ability to drive
• Must love dogs & cats

Location: Malibu, CA

Compensation: $90,000. $120,000 annually, DOE + Benefits + PTO

Schedule: Full-time, hybrid Monday-Friday with flexibility for after hours and weekend assistance as needed.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.