Part Time Administrative Assistant

Location: Phoenix, AZ (Local applicants only)
Position: Part-Time
Schedule: Approximately 15–25 hours per week (flexible, Monday–Friday)

Thanks for your interest in the position! We’re looking for a reliable, organized, and detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly.

This is a remote position, and wouldn’t require travel. Can be done from home :) However, we would prefer applicants who live in the Phoenix area, to ensure that in-person training can be done efficiently.

Also, the bulk of the work/hours will be between 9am and 4pm. But the actual hours you spend working are up to you, but will likely range from 3-4 hrs per day.

About Us

Imagine Care is a burgeoning Therapy Provider agency located in the heart of Phoenix, serving the greater Valley area. We’ve been around since 2020, and are continuing to grow and increase our footprint!

Responsibilities

• Follow up on expiring therapy authorizations
• Track new authorizations and ensure records are up to date
• Schedule therapy sessions with patients and families
• Monitor upcoming staff credential expirations and assist with tracking renewals
• Contact families to gather feedback about their experience with providers
• Maintain accurate records and documentation
• Answer phone calls, emails, and text messages professionally
• Assist with general administrative and office tasks as needed

Qualifications

• Excellent organizational skills and attention to detail
• Strong communication and customer service skills
• Comfortable speaking with families by phone
• Proficient with Microsoft Office and Google Workspace
• Ability to prioritize multiple tasks and meet deadlines
• Previous administrative or healthcare office experience is preferred but not required

What We’re Looking For

The ideal candidate is someone who is dependable, proactive, friendly, and enjoys helping others. We value people who take initiative, stay organized, and communicate professionally with both families and providers.

Compensation

• Competitive hourly pay based on experience
• Flexible part-time schedule
• Supportive and collaborative work environment
• Opportunity to grow with a growing healthcare organization

Thanks again for your interest and we look forward to hearing from you!

Pay: $15.00 - $20.00 per hour

Education:

• High school or equivalent (Required)

Work Location: Remote