A Truck Equipment Admin Assistant

WHO WE ARE

Unicell is a creative, resourceful manufacturer with a strong commitment to employees and customers.

Innovative and flexible, we have created a culture of success that’s shared by every individual. We are a multi-cultural/multilingual company that embraces diversity and inclusion from the assembly floor to the executive branch

With headquarters in Toronto, Canada and Buffalo, New York, we also have locations in Rochester and Albany to complete projects for our local and national customers. Our major products are truck bodies, and we build an almost unlimited number of custom variations to these basic products. We are also a supplier of truck equipment manufactured by other top companies.

How does Unicell remain committed to employees?

· We provide Highmark Blue Cross/Blue Shield 90% employer paid. This covers all plans, single – family

· 401K begins day 1

· Free life insurance.

· 11 paid holidays PLUS your birthday is a holiday. Stay home and celebrate!

· Quarterly nondiscretionary bonus based on the Company’s profitability. We work hard and we share with you!

We’re currently seeking reliable, and conscientious individuals for a Truck Equipment office Assistant position in our Buffalo office.

A Truck Equipment Admin oversees the documentation, maintenance, and logistics of heavy-duty vehicles and specialized machinery. This role ensures operational efficiency by processing repair orders, managing parts inventory, coordinating equipment dispatch, and maintaining regulatory compliance for the fleet.

Core Responsibilities

• Work Order & Service Administration: Create, track, and close work orders for shop technicians and mobile service units. Review repair sheets for accuracy and update customers on repair timelines.
• Inventory & Purchasing: Maintain parts and equipment stock levels, track specialized attachments, and issue purchase orders to suppliers.
• Fleet & Asset Management: Monitor vehicle utilization and GPS data, process fuel card reports, and manage toll accounts.
• Compliance & Documentation: Coordinate vehicle registrations, title work, and safety inspection records.
• Customer Service: Act as a liaison between the service department, sales team, and clients regarding equipment availability, mechanical issues, and billing.

Key Requirements

• Education: High school diploma or equivalent. Post-secondary education in logistics or business administration is often preferred.
• Experience: 1–3 years of administrative experience, ideally within a trucking, construction, or heavy equipment dealership environment.
• Technical Skills: Proficiency in office productivity suites (MS Office, Google Workspace) and familiarity with industry-specific software (e.g., Karmak, Soarr, ERP systems).

Soft Skills: Strong organizational, multitasking, and communication skills to field requests from both office and field personnel

Pay: $22.00 - $24.00 per hour

Work Location: In person