Executive Assistant

**Administrative Business Partner (Hybrid London)**

Location: London (Hybrid – 3 days office / 2 days remote)

Hourly Pay Rate: £34.62

Contract: Temporary Contract

Duration: Maternity Cover

Hours: Monday–Friday, 9:00am–6:00pm

About the Opportunity

We are seeking an experienced Administrative Business Partner to provide high-level support to senior leadership within a fast-paced, global organisation. This role requires a highly organised, proactive professional who excels at calendar management, travel coordination, event planning, stakeholder engagement, and executive support. The successful candidate will be detail-oriented, solutions-focused, and capable of managing multiple priorities while maintaining the highest levels of professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders and their teams.
• Manage complex calendars, scheduling meetings across multiple time zones and resolving conflicts proactively.
• Coordinate domestic and international travel arrangements, including itineraries, visas, documentation, and travel logistics.
• Process expense reports, invoices, purchase orders, and budget-related activities.
• Prepare meeting agendas, presentations, briefing materials, and follow-up documentation.
• Organise and deliver internal and external events, team offsites, leadership meetings, workshops, and site-wide activities.
• Act as a key point of contact for stakeholders across the business, building strong relationships internally and externally.
• Support culture, engagement, and communication initiatives across the wider organisation.
• Assist with office space planning, workplace coordination, and accommodation requests.
• Drive operational improvements, identifying opportunities to enhance processes and increase efficiency.
• Manage multiple projects and priorities simultaneously while maintaining accuracy and attention to detail.

Required Skills & Experience

• Previous experience as an Executive Assistant, Administrative Business Partner, Personal Assistant, Team Assistant, or similar role supporting senior leadership.
• Strong calendar management and scheduling experience.
• Expertise in travel coordination and logistics management.
• Experience organising events, offsites, workshops, and leadership meetings.
• Advanced stakeholder management and relationship-building skills.
• Strong written and verbal communication skills.
• Proven ability to manage confidential information with discretion.
• Excellent organisational and prioritisation abilities.
• Experience supporting multiple senior stakeholders simultaneously.
• Comfortable working in a fast-paced, changing environment.

Preferred Experience

• Experience supporting Director or Senior Leadership-level stakeholders.
• Experience working within global or matrix organisations.
• Exposure to budget management, resource planning, and headcount tracking.
• Strong proficiency with Microsoft Office and collaboration tools.

Core Competencies

• Executive & Administrative Support
• Calendar Management
• Travel Coordination
• Event Management
• Stakeholder Engagement
• Expense & Budget Management
• Project Coordination
• Relationship Building
• Office & Facilities Coordination
• Communication & Organisation
• Confidentiality & Professionalism
• Process Improvement

What Success Looks Like

• Seamless support for senior leadership teams.
• Efficient management of calendars, meetings, and travel arrangements.
• Successful delivery of high-profile events and programmes.
• Strong stakeholder relationships across the organisation.
• Consistent attention to detail and operational excellence.
• Proactive problem-solving and effective prioritisation in a fast-paced environment.

Interested? Apply now to join a dynamic, collaborative environment where you’ll play a key role supporting senior leadership and business operations.