Executive Assistant to Chief Executive Officer

Owen Reed is looking for an exceptional Executive Assistant to support the Global CEO of a top law firm in London. This is a rare opportunity for a highly organised, proactive, and commercially minded professional to work at the heart of a prestigious international firm. Supporting the Global CEO, and providing assistance to the Chairperson and COO when required, you’ll become a trusted partner, helping to drive the smooth operation of a busy executive office in a fast-paced, global environment.

The Role

As Executive Assistant to the CEO, you will provide high-level strategic and administrative support, managing complex schedules, confidential communications, international travel, and executive priorities. You’ll work closely with senior leadership, partners, and clients across multiple jurisdictions, ensuring exceptional organisation, seamless coordination, and outstanding service at every level.

Key Responsibilities

• Provide proactive, confidential support to the Global CEO, with additional support for the Chairperson and COO as required.
• Manage complex diaries, meetings, and international travel across multiple time zones.
• Act as the CEO’s trusted gatekeeper, managing communications and prioritising competing demands.
• Prepare executive correspondence, presentations, reports, and board-level documentation.
• Coordinate meetings, events, and client engagements, ensuring all logistics are managed seamlessly.
• Support client and practice management activities, including document preparation and matter coordination.
• Maintain CRM records, executive systems, and confidential business information.
• Work closely with partners, senior leaders, and business support teams to ensure the efficient delivery of executive priorities.
• Embrace new technologies, including AI tools, to improve efficiency and ways of working.

About You

We’re looking for an accomplished Executive Assistant who thrives in a high-performing, fast-paced environment and enjoys supporting senior leadership at the highest level.

You will have:

• Proven experience supporting a Global CEO, Managing Partner, or senior executive within a law firm or professional services environment.
• Previous Executive Assistant, Personal Assistant, or Legal PA experience supporting senior stakeholders.
• Outstanding organisational skills with the ability to manage multiple priorities and confidential matters.
• Excellent communication and business writing skills, with exceptional attention to detail.
• Advanced knowledge of Microsoft Office, including Outlook, Word, PowerPoint, Teams, and other business applications.
• Confidence coordinating international travel, executive meetings, and complex schedules.
• A proactive, adaptable, and solutions-focused approach with excellent judgement and discretion.
• The ability to build trusted relationships with stakeholders across all levels of the business.

What’s on Offer

• Join a prestigious international law firm with a global presence.
• Work directly with the Global CEO and senior leadership team.
• Hybrid working with a minimum of 3 days per week in the London office .
• Competitive salary and an excellent flexible benefits package, including private medical cover, pension, subsidised gym membership, season ticket loan, lifestyle discounts, and more.
• A collaborative, inclusive, and high-performing working environment.
• Outstanding opportunities for professional development and long-term career progression.