Executive Assistant to Managing Director

Job Title: Executive Assistant to the Director & Founder

Location: New Delhi

Company: Aimlay

Employment Type: Full-time

About Aimlay

Aimlay is a leading educational and professional guidance organization dedicated to helping students and working professionals achieve their academic and career goals. We provide comprehensive education solutions, career counseling, and support services, fostering excellence and innovation in learning.

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive support to the Director & Founder. The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling confidential information, facilitating communication with internal and external stakeholders, and ensuring the smooth execution of day-to-day business operations.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and prioritize daily schedules, ensuring efficient time management.
• Act as the primary point of contact between the Director and internal/external stakeholders.
• Prepare meeting agendas, presentations, reports, and minutes of meetings (MOM).
• Draft professional emails, business correspondence, and official documents.
• Follow up with internal teams on action items and ensure timely completion.
• Maintain confidential records, documents, and sensitive business information.
• Coordinate business events, client meetings, and leadership engagements.
• Screen calls, emails, and correspondence, prioritizing matters that require immediate attention.
• Assist in project coordination and support strategic initiatives led by the Director.
• Manage expense reports, travel bookings, and other administrative tasks.
• Build strong working relationships across departments to ensure seamless communication.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5–10 years of experience as an Executive Assistant, Executive Secretary, or Personal Assistant supporting senior leadership (Director, Founder, CEO, or Managing Director).
• Experience in the service industry such as Education, EdTech, IT Services, Consulting, Banking, Hospitality, Healthcare, or similar sectors is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
• Strong presentation preparation and documentation skills.
• Ability to work in a fast-paced, dynamic environment.

Key Competencies

• Executive presence and professionalism
• Time management and prioritization
• Stakeholder management
• Problem-solving and decision-making
• Attention to detail
• Communication and interpersonal skills
• Adaptability and ownership
• Confidentiality and discretion

Why Join Aimlay?

• Opportunity to work directly with the Founder and leadership team.
• Exposure to strategic business initiatives and decision-making.
• Dynamic and growth-oriented work environment.
• Opportunities for professional development and career advancement.
• Collaborative and performance-driven culture.

Experience: 5–10 Years

Preferred Industry: Service Industry (Education, EdTech, IT Services, Consulting, Banking, Hospitality, Healthcare, BPO/KPO, Aviation, or similar)

Reporting To: Director & Founder