Executive Assistant (Fluent in English & Mandarin)
- Source: Indeed
- First cover, Inc
- from $35,000 /yr
- On-site
- New York City
- Full-Time
- Mid level
Job Description
About First Cover
First Cover is a New York-based global professional services firm serving public and growth-stage companies across more than 120 regions worldwide. We provide integrated capital markets advisory, regulatory compliance, and strategic communications services to help clients navigate complex market environments and support their long-term growth.
With access to an extensive global network of underwriters, distribution channels, and industry resources, First Cover combines market expertise with practical execution to deliver tailored solutions throughout each stage of a company’s public market journey.
Position Summary
We are seeking a highly organized, proactive, and bilingual (English/Mandarin) Executive Assistant to provide administrative support to our senior leadership team. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism and confidentiality.
Purpose of This Role
The Executive Assistant plays a key role in supporting the daily operations of senior leadership by managing schedules, coordinating communications, arranging travel, and handling administrative tasks. This position helps ensure executives can operate efficiently while maintaining effective communication with internal teams and external partners.
Key Responsibilities
- Manage and prioritize the executive’s calendar, ensuring efficient scheduling of meetings, calls, and events.
- Serve as the primary liaison between senior leadership, internal teams, and external partners while maintaining professionalism and confidentiality.
- Draft, translate, and proofread business correspondence in both English and Mandarin.
- Coordinate domestic and international travel arrangements, prepare detailed itineraries, and process expense reports.
- Prepare and distribute reports, presentations, and other business documents to relevant stakeholders.
- Monitor office supplies and services, coordinate with vendors, and provide guidance to administrative support staff.
Required Skills & Qualifications
- Bachelor’s degree in any discipline.
- Professional fluency in both English and Mandarin (written and spoken).
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and AI tools.
- Exceptional multitasking abilities, strong attention to detail, and a high degree of emotional intelligence.
- Familiarity with office technology and productivity tools, including electronic calendars, virtual conferencing platforms, and office equipment.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion and professionalism.
Preferred Skills
- Executive Assistant or Personal Assistant certification or diploma.
Benefits
- Paid time off (PTO)
- Professional development opportunities
- Weekly team treats and stocked office snacks
- Visa sponsorship available (OPT & H-1B)
Working Hours
- Full-time
- Monday to Friday
- 9:00 AM – 6:00 PM EST
Compensation
- Starting from $35,000 per year
Work Location
- In-person
Job Type: Full-time
Pay: From $35,000.00 per year
Benefits:
- Employee assistance program
- Employee discount
- Paid sick time
- Paid time off
- Professional development assistance
Work Location: In person
Skills
- microsoft-outlook
- microsoft-excel
- microsoft-powerpoint
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