Executive Administrative Assistant

Executive Administrative Assistant Full-Time Sequoia Springs Senior Living – Fortuna, CA

Be the Heart of Our Office. The Face of Our Community.

At Sequoia Springs Senior Living, first impressions matter.

We’re looking for an experienced, polished, and highly organized professional who can confidently manage executive administrative responsibilities while providing exceptional customer service at our front desk.

This is not an entry-level position. We’re seeking someone with proven administrative experience who is comfortable working independently, requires minimal training, and thrives in a fast-paced environment.

If you’re someone who enjoys staying organized, solving problems, creating professional documents, and making every visitor feel welcome, we’d love to meet you.

Your Role

This position serves as both the Executive Administrative Assistant for our community. You will be the first person residents, families, visitors, and vendors interact with while also supporting the leadership team with day-to-day operations.

Professionalism, organization, and excellent customer service are essential.

Administrative Responsibilities

• Support the Executive Director and management team with daily administrative operations
• Prepare reports, letters, presentations, spreadsheets, and professional correspondence
• Create flyers, newsletters, presentations, and marketing materials using Canva
• Assist with recruiting, onboarding, and employee documentation
• Maintain resident and employee files with accuracy and confidentiality
• Schedule meetings, manage calendars, and coordinate appointments
• Order office supplies and maintain office organization
• Assist with operational projects and company initiatives
• Maintain accurate records and data entry
• Help improve office systems and administrative processes

Reception Responsibilities

• Professionally answer and direct incoming telephone calls
• Welcome residents, families, visitors, vendors, and prospective residents with warmth and professionalism
• Manage the front desk and ensure it remains staffed and organized throughout the day
• Receive and distribute mail and deliveries
• Assist families and visitors with questions or direct them to the appropriate department
• Coordinate tours and notify department managers of arriving appointments
• Maintain a clean, organized, and welcoming reception area
• Ensure every guest leaves with a positive impression of Sequoia Springs

Qualifications

We’re looking for someone with proven experience who can confidently step into the role.

Preferred Qualifications

• Minimum 3 years of executive administrative or office management experience
• Previous receptionist or front desk experience
• Excellent customer service and communication skills
• Strong organizational and time management abilities
• Exceptional attention to detail
• Ability to multitask and prioritize competing deadlines
• Professional appearance and demeanor
• Ability to work independently with minimal supervision

Technology Skills

Candidates should be proficient with:

• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Canva
• AI tools such as ChatGPT, Microsoft Copilot, or Google Gemini to improve productivity
• Adobe Acrobat/PDF editing
• General office technology including printers, scanners, and multi-line phone systems

We’re Looking For Someone Who Is

• Friendly and welcoming
• Highly organized
• Professional and polished
• Tech-savvy
• Detail-oriented
• Resourceful and proactive
• Dependable and punctual
• Able to maintain confidentiality
• Comfortable interacting with residents, families, healthcare professionals, and vendors
• Able to remain calm under pressure while juggling multiple priorities

Why Join Sequoia Springs?

At Sequoia Springs, we’re committed to creating a warm, welcoming environment for our residents—and that starts with our team. You’ll work alongside a supportive leadership team in a community where your contributions are valued and your work makes a meaningful difference every day.

Benefits

• Full-Time Position
• Competitive Pay
• Paid Time Off
• Professional Growth Opportunities
• Supportive Leadership Team
• Positive Work Environment
• Meaningful Career Serving Seniors
• Dental, Vision and Medical Insurance

Ready to Join Our Team?

We’re looking for an experienced professional who can hit the ground running, represent our community with excellenc…