Senior Executive Assistant

Senior Executive Assistant to CEO

Location: San Jose, California

Status: Full-Time, Exempt

About the Company

We are a well-established commercial construction and real estate organization based in Silicon Valley with operations spanning development, construction, and property management specializing in large-scale commercial and mixed-use projects and is known for combining deep industry experience with a forward-thinking, technology-driven approach.

Backed by more than 100 years of combined experience, the company has built a strong reputation for long-term relationships, operational excellence, and successful project delivery across Northern California.

Position Overview

We are seeking an experienced Executive Assistant to serve as trusted partner to the CEO.

This is a highly visible role supporting an active executive involved in real estate development, construction, investments, and strategic business operations. We are looking for a seasoned professional who enjoys executive support as a long-term career and takes pride in helping senior leaders operate at their highest level.

This role is full-time and in-office in San Jose due to the collaborative and high-touch nature of executive support and cross-functional coordination.

Key Responsibilities

Executive Support & Partnership

• Manage and prioritize a high-volume executive inbox, including drafting responses and tracking follow-ups
• Coordinate a complex and frequently changing executive calendar
• Prioritize scheduling and protect CEO time based on business priorities
• Prepare meeting agendas, briefing materials, notes, and action items
• Coordinate domestic and international travel arrangements and logistics
• Serve as a liaison between the CEO and internal and external stakeholders
• Handle confidential business information with discretion and professionalism
• Maintain organization across communications, meetings, and executive priorities
• Support communication and coordination among leadership teams
• Prepare reports, dashboards, summaries, and presentation materials
• Assist with project prioritization, operational planning, and organizational follow-through
• Help improve processes, reporting, and workflow efficiency
• Support leadership initiatives and operational priorities as they arise

Qualifications

Required

• Bachelor’s degree or equivalent professional experience
• Experience in construction, real estate development, architecture, or related industries
• 10+ years of experience in executive support, business operations, project coordination, or related roles
• Experience supporting senior executives in fast-paced environments
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Strong judgment and ability to manage confidential information
• Proven ability to prioritize and follow through on multiple initiatives
• High level of professionalism, adaptability, and accountability
• Proficiency with Microsoft Office and/or Google Workspace

Preferred

• Experience preparing executive-level reports, presentations, or operational summaries
• Familiarity with process improvement, workflow systems, and operational tools

Compensation & Benefits

Competitive compensation package including base salary, bonus opportunity, health benefits, paid time off, and long-term growth opportunities.

Base salary range: $120,000 – $165,000 annually, depending on experience and qualifications.