Office Manager / Executive Assistant

Magic Rentals (www.magicrentals.net) is a San Fernando–based equipment rental company serving the film and TV production industry. For six years we’ve delivered high-quality production equipment with reliable, white-glove service — and we’re now growing our rental business beyond film and TV to serve the events world, renting our equipment to weddings, red carpet and premiere events, and corporate events.

The owner runs a small family of connected businesses, and we’re hiring an in-office Office Manager / Executive Assistant to be the organizational hub that keeps all of it running. This is the right-hand role: you’ll keep the calendar, the client orders, the team paperwork, and the day-to-day details moving so nothing slips. If you’re the person who catches the error everyone else misses and closes the loop without being asked, this is your seat.

This role is fully in-person at our San Fernando office — it is not remote.

Our Core Values:

• Lift Others Up
• Create Meaningful Connections
• Pursue Excellence with Passion
• Cherish Every Moment

What you’ll do:

• Own the inbox — triage, organize, draft, and follow up so nothing falls through the cracks
• Enter and manage rental orders; create and send client invoices; catch and resolve billing discrepancies
• Process team timesheets and support payroll
• Onboard new team members — prepare and route documents for e-signature, track completion, and keep employee files organized in the cloud
• Keep digital files, records, and folders clean and organized
• Manage the owner’s calendar, scheduling, and meeting coordination
• Coordinate with vendors, clients, and the field crew, and own follow-ups end to end
• Support insurance and real estate administrative tasks
• Handle owner/personal tasks, bill payments, and renewals (business licenses, permits, memberships)
• Support our growth into the event rental market — field rental inquiries from event clients (weddings, premieres, corporate events), prepare rental quotes, and enter those orders
• Send a short end-of-day report: what got done, where you’re stuck, and what’s next

Preferred (a strong plus):

• Familiarity with the event rental space — event or party rental, or working with event clients (weddings, premieres, corporate events) — as we grow our rental business into that market
• Prior office manager or executive/personal assistant experience supporting a business owner

Who you are:

• Genuinely detail-oriented — accuracy is the job, not a bonus
• Coachable: you take feedback, apply it the first time, and don’t repeat mistakes
• Reliable, with excellent follow-through — you close loops
• Proactive and able to work independently once trained
• Tech-savvy and quick to learn new tools and software
• A clear, professional communicator
• Personable and easygoing — you’ll work alongside the owner most days

Tools experience is a plus (we’ll train the right person):

• Google Workspace; Outlook, Gmail, iCloud
• Notion and Google Calendar
• Equipment rental management software
• Comfort with e-signature and cloud file-storage tools

Position details:

• W2 employee, in-office in San Fernando, California
• Hours: Monday–Friday, ~30–40 hours/week, daytime. This is a full-time (or near-full-time) in-office role for someone looking for a stable, long-term seat.
• Pay: $26–30/hr based on experience
• Benefits: Paid sick time, paid holidays, retirement savings through CalSavers, a phone stipend, and an annual bonus
• We’re looking for a long-term (3+ years) team member

How to apply: Submit your resume and we’ll follow up with next steps.

Pay: $26.00 - $30.00 per hour

Benefits:

• Paid time off
• Retirement plan

Work Location: In person