Office Manager and Executive Assistant

Location: Grayson Living - 275 S La Cienega Blvd, Beverly Hills CA 90211

Showroom Hours: Monday - Friday, 9:00 AM - 6:00 PM

Schedule: 5 days a week with occasional Saturdays as determined by management and operational needs.

Overview:

Grayson Luxury is a premier furniture showroom and e-commerce destination located in Beverly Hills. We pride ourselves on offering exquisite, high-end furniture and providing exceptional customer service. Our dynamic team is passionate about design and dedicated to creating a collaborative and supportive work environment. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, contributing to team management and office management activities.

Job Summary:

We are seeking a highly organized and proactive individual to join our team as an Office Manager & Executive Assistant. This multifaceted role will be pivotal in ensuring the smooth operation of our furniture showroom and e-commerce business. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a keen eye for detail. You will be responsible for managing the showroom’s daily operations, handling office administration tasks, and providing executive support to the owner. This is a dynamic role that requires a self-starter with a passion for creating a positive and efficient work environment.

Responsibilities:

Office Administration:

• Scheduling deliveries and coordinating logistics.
• Submitting and managing building maintenance requests.
• Act as primary liaison for HR administrative workflows.
• Managing office supplies and equipment.
• Answering phones and directing inquiries.
• Maintaining organized filing systems (physical and digital).

Executive Assistance:

• Managing the owner’s calendar and scheduling appointments.
• Handling email correspondence and managing inboxes.
• Communicating with vendors and building strong relationships.
• Preparing reports, presentations, and other documents.
• Coordinating travel arrangements.
• Handling confidential information with discretion.

Showroom Management:

• Opening and closing the showroom.
• Ensuring the showroom is clean, organized, and presentable.
• Managing showroom supplies and inventory.
• Coordinating showroom events and displays.

Vendor Communication:

• Maintain strong relationships with vendors.
• Communicate effectively regarding orders, shipments, and any other relevant vendor related information.
• Assist in building and maintaining relationships with clients and vendors.
• Assist with other administrative tasks as needed.

Qualifications:

• Proven experience in office management or executive assistance.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in using Google Workspace (Docs, Sheets, Slides, Gmail, Google Meet and Chat).
• Ability to multitask and prioritize effectively.
• Strong problem-solving and decision-making skills.
• Ability to work independently and as part of a team.
• Discretion and confidentiality.
• Experience in the furniture or design industry (preferred).
• Experience with e-commerce platforms, or general e-commerce knowledge is a plus.

Desired Qualities:

• Comfortable working with Digital Tools
• Proactive and self-motivated.
• Detail-oriented and accurate.
• Positive and professional attitude.
• Ability to adapt to changing priorities.
• Strong work ethic.

Job Type: Full-time

Pay: $54,600.00 - $61,200.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person