Executive Assistant

Who you are

• Previous experience supporting multiple C-suite executives within a fast-paced international organisation
• Significant Executive Assistant or Senior Personal Assistant experience
• Experience managing complex global calendars and international travel
• Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel and Word
• Experience using Microsoft Teams and modern collaboration tools
• Experience within technology, professional services or a global organisation is advantageous
• Exceptional organisational and planning skills
• Strong attention to detail
• Outstanding written and verbal communication skills
• Highly professional, with excellent judgement and discretion
• Able to prioritise effectively in a fast-changing environment
• Calm under pressure and able to manage multiple competing demands
• Proactive, resourceful and solutions-oriented
• Strong stakeholder management and interpersonal skills
• Comfortable working independently while collaborating across international teams
• High levels of integrity and confidentiality
• Positive, flexible and willing to take ownership of a broad range of responsibilities

What the job involves

• Side is seeking an experienced, highly organised and proactive Executive Assistant to provide support to the Chief Financial Officer, Chief Operating Officer and Chief Commercial Officer
• This is a critical role requiring exceptional organisational skills, discretion, judgement and the ability to anticipate the needs of senior executives operating in a fast-paced international business
• The successful candidate will act as a trusted partner, managing complex calendars, coordinating international travel, supporting executive meetings and helping ensure the leadership team operates efficiently
• The role requires someone who is comfortable managing multiple priorities, building strong relationships across the organisation and working independently while maintaining the highest levels of professionalism and confidentiality
• Provide proactive diary management for the CFO, COO and CCO, balancing competing priorities across multiple time zones
• Coordinate meetings with internal and external stakeholders
• Prepare schedules and briefing materials
• Anticipate executive requirements and resolve scheduling conflicts before they arise
• Act as the first point of contact for executive administration
• Arrange complex international travel, including flights, accommodation, visas and ground transportation
• Prepare detailed travel itineraries
• Manage travel changes and last-minute amendments efficiently
• Process travel expenses and ensure compliance with company policies
• Support cross-functional projects led by the CFO, COO and CCO
• Coordinate activities across Finance, Operations, Commercial, Legal, HR and other business functions
• Monitor key deadlines and ensure deliverables are completed on time
• Prepare correspondence, reports and presentations to a high professional standard
• Coordinate document approvals and signatures
• Maintain accurate records and ensure key documents are organised and accessible
• Build effective working relationships across the global organisation
• Liaise confidently with senior leaders, customers and external partners
• Handle highly confidential information with absolute discretion
• Assist with executive visits to international offices
• Coordinate leadership offsites, team events and customer meetings
• Support planning for Board meetings and investor events where required