Legal Executive Assistant/Operations Manager

Join a mission-driven Santa Monica company focused on book publishing, online education, mindfulness, and professional development for a global audience of mental health professionals, educators, parents, and practitioners. We are seeking a highly organized, experienced self-starter who is resourceful, detail-oriented, and passionate about supporting meaningful work.

• Manage complex scheduling, calendars, travel arrangements, speaking engagements, and contract negotiations.
• Oversee email communications, digital filing systems, and day-to-day office organization.
• Update website content, manage media files, and draft monthly email newsletters.
• Coordinate accounts payable/receivable and serve as liaison with the bookkeeper, accountant, publishers, and other vendors.
• Bachelor’s degree required, along with 5+ years of professional experience and proficiency in Microsoft Office, QuickBooks, Dropbox, Mailchimp, WordPress, social media platforms, and AI tools.
• Comfortable using Mac computers and have the ability to quickly learn and adapt to new software and technology platforms.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.