Executive Assistant

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world.

What We Offer

Salary:

$46.50 - $63.80

Location:

Santa Clara,CA

You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more.

At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits.

Job Description

Applied Materials is seeking a dynamic, hands-on Executive Assistant to support the Chief of Staff of the President of the Semiconductor Products Group (SPG). You will drive the success of the business by handling the day-to-day activities and providing a range of complex administrative support services in a proactive and detail-oriented manner. Success in this role will require effective communication and a trusted relationship between the Executive Assistant, Chief of Staff and President, and the need to respect confidentiality. This person will work on-site from our Santa Clara, CA headquarters Monday – Friday (with flexibility when needed).

The ideal candidate is a smart, proactive, self-starter with a roll-up-your-sleeves attitude. To be successful, you thrive in fast-paced environments and respond to requests with urgency and enthusiasm. You must have the ability to exercise good judgement in a variety of situations, possess strong written and verbal communication skills and excellent organization skills.

Key Responsibilities

• Manage, educate, and advocate on behalf of the Chief of Staff through strategic time management, streamlined communications, and action accountability to ensure the highest functioning team dynamics for securing company success.
• Provide non-routine project-based and administrative support to the Chief of Staff, handling a high volume of competing requests (via multiple clients) that require professional discernment on appropriate urgency/prioritization to complete.
• Provide extensive calendar support requiring prioritization of multiple calendars with effective communication across various internal and external stakeholders.
• Coordinate, schedule and manage travel, meetings, seminars series, speaking engagements and conferences for the President of SPG globally with follow up processing of detail-oriented expense reports.
• Prepare and process departmental paperwork, including non-routine correspondence, complex presentations, contracts, and detailed reports.
• Independent management of the budgeting and contracting processes within scope of role assignment.
• Independent coordination of multiple on-going conferences and off-site meetings/events (e.g. leadership meetings, executive strategy offsites, etc.)
• Support the Chief of Staff in planning, tracking, and executing key strategic initiatives, ensuring timelines, deliverables, and milestones are met.
• Develop and maintain project trackers, dashboards, and communication plans for cross-functional workstreams.
• Coordinate across multiple functional groups to collect information, consolidate updates, and ensure alignment on executive-level projects.
• Drive follow-through on action items, ensuring owners have clarity on next steps and deadlines
• Assist with process mapping and workflow optimization projects, helping identify bottlenecks and proposing improvements.
• Manage small to medium-scale operational projects independently, from scoping through completion (e.g., executive programs, internal process redesign, org-wide communication efforts).
• Pre…