Executive Personal Assistant

Position Summary

We are seeking a highly organized, dependable, and proactive Executive Personal Assistant to provide administrative, financial, and property management support. The ideal candidate is detail-oriented, trustworthy, and capable of managing multiple priorities while maintaining confidentiality and professionalism. This role requires excellent communication skills, strong organizational abilities, and the flexibility to assist with both business and personal administrative tasks.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Handle confidential correspondence, emails, and phone communications.
• Perform bookkeeping and accounting functions using QuickBooks.
• Maintain accurate financial records, reconcile accounts, and assist with budgeting and expense tracking.
• Support property management operations, including coordinating maintenance, , rent collection, and vendor scheduling.
• Assist with administrative tasks related to rental properties.
• Organize files, records, contracts, and other important documentation.
• Prepare reports, spreadsheets, presentations, and correspondence using Microsoft Office.
• Coordinate with vendors, contractors, and service providers.
• Complete personal errands and special projects as assigned.
• Maintain a high level of discretion when handling sensitive information.

QualificationsRequired

• Experience using QuickBooks.
• Accounting or bookkeeping experience.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Reliable transportation.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently.
• Professional demeanor with strong attention to detail.

Preferred

• Property management experience.
• Experience with Rent Manager software.
• Bilingual in English and Spanish.

Desired Traits

• Highly organized and detail-oriented.
• Dependable, punctual, and trustworthy.
• Self-motivated with strong problem-solving skills.
• Positive attitude and willingness to take initiative.
• Able to adapt to changing priorities in a fast-paced environment.

Compensation

Compensation is competitive and based on experience.

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person