Part time-Executive Assistant & Production Coordinator

Job Overview
We are seeking a dynamic and highly organized Part-Time Executive Assistant & Production Coordinator to join our team. This multifaceted role is perfect for a proactive professional who thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about supporting executive leadership while coordinating production activities. As a vital member of our team, you will provide top-tier administrative support to senior executives and oversee various production-related tasks, ensuring seamless operations and efficient project execution. This position offers an exciting opportunity to contribute to a creative and collaborative workplace where your organizational skills and attention to detail will shine.

Responsibilities

• Provide comprehensive administrative support to C-suite executives, including calendar management, scheduling meetings, and handling correspondence with professionalism and discretion
• Coordinate and assist with production schedules, logistics, and project timelines to ensure timely delivery of deliverables
• Manage office operations including filing, data entry, and maintaining organized records using productivity software such as Microsoft Office and Google Workspace
• Facilitate communication through video conferencing software, multi-line phone systems, and email correspondence, maintaining excellent phone etiquette at all times
• Oversee bookkeeping tasks using QuickBooks or similar accounting tools, including invoicing, expense tracking, and basic bookkeeping duties
• Support event planning activities for meetings, workshops, or company events by organizing venues, preparing materials, and managing attendee lists
• Assist with proofreading, transcription, and document review to ensure accuracy and clarity in all communications and materials

Skills

• Proven experience in executive administrative support or personal assistant roles with strong organizational skills
• Proficiency in productivity software including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and calendar management tools such as Microsoft Outlook Calendar or Google Calendar
• Experience with event planning, project coordination, and office management practices
• Technical proficiency with video conferencing platforms (e.g., Zoom, Microsoft Teams) and familiarity with multi-line phone systems
• Ability to perform data entry accurately while maintaining attention to detail; experience with filing systems and clerical tasks preferred
• Excellent communication skills with professional phone etiquette; customer service experience is a plus
• Knowledge of bookkeeping software like QuickBooks; basic understanding of invoicing and expense tracking is desirable
• Strong typing skills for transcription and document preparation; ability to proofread effectively for clarity and correctness
• Demonstrated ability to collaborate effectively with C-suite executives while managing multiple priorities efficiently

Join us in this engaging role where your organizational talents will make a meaningful impact! We value energetic professionals eager to support our leadership team while coordinating essential production activities. This paid position offers an excellent environment for growth within a vibrant organization dedicated to excellence.

Pay: $2,000.00 per month

Work Location: Hybrid remote in New York, NY 10028