Executive Assistant & Org Admin

Position Overview

Survivors to Superheroes is a volunteer-run nonprofit empowering young people affected by sexual violence through advocacy, education, and original resources. We seek a detail-oriented Volunteer Org Admin & Executive Assistant to support organizational administration and provide executive support to our leadership. This dual role is high-impact and offers direct access to nonprofit leadership and real operational responsibility. Please note that this is a volunteer position.

Responsibilities

• Provide administrative support to the Chief of Operations: scheduling, meeting coordination, documentation, and internal communications

• Support the Executive Director with calendar management, email responses, meeting preparation, correspondence, and project follow-up

• Maintain and improve organizational systems, files, and records (Google Drive, shared docs, trackers)

• Facilitate cross-functional coordination among volunteer teams and leadership

• Assist with onboarding and documentation for volunteers as needed

• Lead or support special projects to improve operations and team efficiency

• Track tasks and follow up to ensure project deadlines and action items are met

• Help prepare meeting materials, and attend Executive team and Board meetings. Take minutes (as necessary).

Qualifications

• College student, recent graduate, or professional seeking nonprofit/admin experience or volunteer contribution

• Highly organized, proactive, and able to manage competing priorities

• Strong written and verbal communication skills

• Comfortable with remote collaboration tools (Google Workspace, Slack, Asana, and Zoom)

• Discreet, professional, and committed to trauma-informed, survivor-centered work

• Prior administrative or executive assistant experience preferred but not required

Benefits

• Meaningful, mission-driven volunteer work with direct mentorship

• Hands-on experience in nonprofit operations, project coordination, and executive support

• Flexible remote schedule and opportunities for increased responsibility and skill development

-A resume-building position and job references from other staff members

Survivors to Superheroes is committed to an inclusive, trauma-informed environment. All backgrounds and experience levels are encouraged to apply.