PROGRAM ASSISTANT

We are looking for a candidate who resides in Maricopa County, AZ for a fully remote part-time position. Interviews will be scheduled in early May.

ABOUT NAQC

The North American Quitline Consortium (NAQC) is a non-profit organization that promotes evidence-based quitline services across diverse communities in North America. Each person who works at NAQC helps to create the “NAQC experience” for our members, colleagues and the public. We work as a team to create a positive, highly professional and productive learning environment.

NAQC`s mission is to serve a consortium of trusted partners across North America to advance access, use, and effectiveness of treatment services for commercial tobacco products.

RESPONSIBILITIES

The North American Quitline Consortium (NAQC) is seeking a part-time Program Assistant (10-12 hours per week) to provide administrative and operational support in the areas of membership, communications, website maintenance, and meeting support. The Program Assistant reports to the Director of Administration and Membership. Responsibilities include, but are not limited to, the following:

Membership

• Maintain and update records in the membership database, including renewals, staff changes, and related account updates. Prepare and revise member invoices.

Communications

• Maintain and update contact lists in email distribution systems and listservs.

Meeting Support

• Assist with scheduling meetings for staff and partner calendars.
• Attend meetings, take notes, and summarize recordings or transcripts as directed.
• Track meeting attendees, sponsors, and exhibitors and verify records for accuracy.
• Prepare and update registration invoices.
• Develop certificates of attendance for CE credits.

Website Maintenance

• Update website content as directed.

EDUCATION & EXPERIENCE

• High school diploma or equivalent required.
• Minimum two (2) years of administrative, membership, communications, event support, or related office experience.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and database/spreadsheet systems.
• Experience with data entry, email marketing platforms, and list management tools preferred.
• Strong interpersonal skills and a professional, service-oriented approach.
• Ability to work independently and collaboratively in a fast-paced remote work environment. Must have a high-speed internet connection.

COMPENSATION

Expected pay ranges from $22-24 per hour based on experience. NAQC provides employees 20 paid days off per year; generous 401(k) benefits; and reimbursement for self-purchased health, dental, vision, and life insurance. Employees also receive a stipend for using home internet and phone.

NON-DISCRIMINATION

NAQC firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, creed, national origin, sexual orientation, physical or mental disability, disabled veteran status, or veteran of the Vietnam era and any other protected category pursuant to applicable federal, state or local law.

APPLICATIONS FOR THIS POSITION

To apply for this position, please send a resume and salary requirements to NAQC.

North American Quitline Consortium

3219 E Camelback Rd. #416

Phoenix, AZ 85018

Job Types: Contract, Part-time

Pay: $22.00 - $24.00 per hour

Work Location: Remote