Medical Biller - Billing Assistant

Looking for a part or full time billing assistant

Schedule:

available M-F between 7a-7p, flexible schedule

Compensation:

$20-28/hour depending on experience and training needs

Full Time:

10 days PTO, CEU stipend, fitness class reimbursement, IRA after 1 yr

Practice:

Out of Network, 1:1 45’ sessions, Team: 4 remote + 5 PTs btw Manhattan and Brooklyn

Note:

remote role; we host meetings 1-3x/yr in person, would love for whoever joins us to participate

House of Physical Therapy is a boutique medical practice in the East Village catering toward fitness athletes, young professionals, and anyone looking to stay active through injury. We promote a relaxed environment to recover and pride ourselves on the level of direct communication between provider and patient. 

As our community grows, we are looking for a billing assistant

to help us maintain a high level of individualized care. We are an out of network clinic.

This role covers revenue cycle management - reviewing and sending physical therapy claims, reviewing and applying payments, following up on open and denied claims, and communicating with the clinical team when documentation is needed for medical review audits.

Opportunities for part or full time start, room to grow into an advanced full time position. 

Start as soon as 30 days.

Apply: houseofphysicaltherapy.com/apply  

Details of the role:

This role covers revenue cycle management - reviewing and sending physical therapy claims, reviewing and applying payments, following up on open and denied claims, and communicating with the clinical team when documentation is needed for medical review audits. As an out of network practice our focus is providing the highest quality of care while advocating for our patients to use their medical coverage. We are meticulous with our billing process to reduce fees passed on to patients.

Experience in an administrative, sales, or customer service role for a small business is preferred. This position is intended for a motivated candidate who is looking to grow with the company long term, immediate opportunity for expanded hours and role advancement based on performance in this position.

Responsibilities:

Operations

Systems

• EMR: WebPT, Therabill
• Google Workspace: Gmail, Docs, Sheets, Voice, Calendar
• Fax: RingCentral, Notify inside WebPT
• POS: SquareUp
• Calendar management
• Accuracy of calendar management is necessary for this remote role
• Google Calendar to organize daily workflow and track follow ups for claims

Communication

• Initially you will be working directly with our Director of Operations with the intention to become an independent biller on the team
• Direct communication with the clinical team and administrative assistant regarding patients’ benefits, authorizations, and approvals
• Casual professional through email, chat, and by phone as needed
• After the 90 day training period, monthly 1:1s and monthly team meetings

Administrative

• Filing ERAs, EOBs, incoming faxes, and patient documents to the associated charts
• Completing the billing section of our spreadsheet in Google Sheets with detailed notes
• Invoicing patients for their responsibility after claims have processed in SquareUp with EOBs attached
• Completing Superbills for patients who are self submitting to their insurance
• Completing Itemized Statements for patients who are using their HSA

Billing

Revenue Cycle Management

• Sending claims
• Applying payments
• Verifying benefits and deductibles ongoing
• Claims follow up
• Corrections, reprocessing, coordinating with the clinical team for documentation
• Maintaining accounts receivable in current status < 15% outstanding over 120 days

Schedule

• Part or Full Time options available, opportunity to start PT and progress to FT
• Full Time is 36 hours; 4 hrs paid breaks, health insurance, retirement, PTO, + benefits available
• Weekdays; flexible between 8am-7pm
• The office is open M-Th 7-7; F 7-4

Apply: houseofphysicaltherapy.com/apply