Executive Administrative Assistant

We are looking for a driven, trustworthy, and highly organized Second Executive Assistant to support Elvin C. Lai , a San Diego-based entrepreneur, hotelier, restaurateur, investor, and civic leader.

This is an ideal role for someone with hospitality, restaurant, hotel, operations, supervisory, or hourly management experience who is ready to grow into a broader business and executive support role.

The best fit may not be someone who has already spent years as an executive assistant. The best fit may be someone who has worked hard in hospitality, understands service, knows how to handle people, can stay organized under pressure, and wants to learn how businesses are built and managed from the inside.

Elvin’s best experience with executive support came from training and developing a team member who started in hourly management, handled promotions, supervised people, managed inventory, and learned the business through real operational experience. We are looking for someone with that same kind of potential: someone hardworking, curious, responsible, and ready to grow as the company grows.

Elvin is the fourth-generation owner and CEO of Ocean Park Inn Hotel , Co-Founder and CEO of MSG Hospitality , and Managing Partner of G4 Management . He oversees a growing portfolio across hospitality, restaurants, real estate, investments, and community leadership. He also serves on multiple civic and philanthropic boards, including the California Travel & Tourism Commission, San Diego Foundation, Sharp HealthCare, and the San Diego Tourism Marketing District.

This role is not just about scheduling meetings or answering emails. It is about becoming a trusted support partner who helps organize priorities, follow up on tasks, communicate clearly, protect time, and bring structure to a fast-moving entrepreneurial environment.

Position Details

Title: Executive Assistant to Entrepreneur / Hospitality Leader

Location: San Diego, CA

Schedule: In-office, Monday through Friday, with occasional evening or weekend flexibility as needed

Start Date: As soon as available

Compensation: Commensurate with experience, $25/hr to start

Who We Are Looking For

We are looking for someone who fits our collaborative, team-first culture. The ideal candidate is humble, hungry, honest, service-minded, solutions-oriented, emotionally intelligent, and willing to learn.

You do not need to know everything on day one. We are willing to train the right person.

What matters most is your character, work ethic, integrity, communication, follow-through, and ability to earn trust.

Trust is one of the most important parts of this role. You may be exposed to sensitive business matters, personal information, confidential conversations, financial details, employee issues, vendor relationships, and strategic decisions. The right person must handle that responsibility with maturity, discretion, honesty, and good judgment.

We want someone who takes pride in doing things the right way, even when no one is watching.

Key Responsibilities

Executive & Administrative Support

• Help manage calendars, meetings, appointments, calls, and daily priorities
• Organize emails, messages, documents, notes, and follow-ups
• Schedule and confirm meetings, reservations, calls, and logistics
• Prepare meeting materials, agendas, reminders, and summaries
• Help keep Elvin organized and prepared throughout the day
• Track open items and make sure important tasks do not fall through the cracks
• Draft, edit, and organize emails, letters, documents, reports, and presentations

Hospitality & Operations Support

• Support projects related to hotels, restaurants, vendors, operations, staffing, and guest experience
• Help coordinate between departments, managers, vendors, partners, and outside contacts
• Follow up on operational tasks, deadlines, maintenance items, purchasing, proposals, and approvals
• Assist with tracking projects, checklists, inventory-related items, and recurring responsibilities
• Help improve systems and processes so work becomes more organized and repeatable

Communication & Relationship Support

• Serve as a professional and friendly point of contact for internal teams, vendors, partners, board contacts, and community relationships
• Communicate clearly, respectfully, and professionally
• Draft responses and follow-ups that reflect Elvin’s tone, standards, and intent
• Help maintain strong…