Executive Administrative Assistant

Overview

We are seeking a highly organized Executive Administrative Assistant with exceptional communication skills to join our team. This vital role provides comprehensive support to the owner of the company, ensuring smooth daily operations and efficient management of administrative tasks. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energy and dedication will help foster a productive workplace, enabling leadership to focus on strategic initiatives and growth.

Responsibilities

· Screen and prioritize incoming emails and calls, determine appropriate action with urgency.

· Draft, edit, and send professional correspondences while ensuring tone and content align with his communication style.

· Track a daily to-do list and follow-up on action items and deadlines.

· Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.

· Oversee office management duties such as filing, data entry, bookkeeping with QuickBooks, and maintaining organized records for easy retrieval.

· Provide personal assistant support and clerical duties as needed to ensure executive’s day to day runs smoothly.

What we are looking for

· THIS IS A MUST! Exceptional communication skills both written and verbal. Candidate must be able to draft clear & effective emails and communicate professionally.

· Proficiency in Microsoft Office Suite (Outlook, Excel, Word).

· Experience with Microsoft Teams, Zoom, and cloud-based collaboration tools.

· Ability to prioritize multiple tasks in a fast-paced environment.

· Associate or bachelor’s degree preferred but not required with relevant experience.

· Ability to remain calm under pressure and adapt quickly to changing priorities.

· Strong problem-solving skills and resourcefulness.

· High emotional intelligence and interpersonal skills with professional demeanor.

Details

• Location: Downtown Los Angeles 90015
• Schedule: Monday-Friday 8:00am-4:30pm
• Full time, in person, permanent position
• Starting salary: $25.00 - $27.00 per hour ($52,000 - $56,160 annually)
• Health insurance (after 90-day probation period)
• Paid sick time (after 90-day probation period)

Pay: $25.00 - $27.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person