Executive Assistant

Job Title: Executive Assistant

Location: ARACADIA, CA 91007

Duration: 6+ Months

Responsibilities include:

The Executive Assistant will provide high-level administrative support to the Vice President of Human Resources and HR leadership. Responsibilities include managing executive calendars, coordinating meetings, preparing presentations and reports, handling confidential correspondence, organizing travel and events, maintaining records, and assisting with HR-related projects and initiatives. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities while exercising sound judgment and maintaining strict confidentiality.

Qualifications

Minimum Qualifications (Must-Haves)

• High School Diploma or GED required.
• Minimum of three (3) years of experience supporting senior-level executives or executive leadership.
• Previous experience as an Executive Assistant or Administrative Assistant supporting high-level leadership.
• Advanced proficiency with Microsoft Office Suite, including: Outlook, Word, Excel, PowerPoint, Windows
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Professional appearance and executive-level presence.
• High level of discretion and ability to handle confidential information.
• Stable work history with demonstrated reliability and professionalism.
• Bilingual (English/Spanish) is highly preferred.

Preferred Qualifications (Nice-to-Haves)

• Five (5)+ years supporting C-level or senior executives.
• Previous Human Resources support experience.
• Experience within healthcare organizations.
• Familiarity with HR compliance, onboarding, or other HR functions.
• Experience coordinating executive calendars, meetings, travel, and confidential communications.
• Ideal Candidate Profile
• The ideal candidate is polished, professional, and comfortable supporting executive leadership in a fast-paced healthcare environment.

Candidates should possess:

• Exceptional verbal and written communication skills.
• Strong attention to detail.
• Outstanding organizational and time-management abilities.
• Excellent judgment and discretion when handling confidential information.
• The ability to anticipate executive needs and work independently.
• Strong customer service and interpersonal skills.
• A proactive attitude and willingness to take ownership of assignments.
• Healthcare and Human Resources experience are highly desirable, but candidates with exceptional executive support experience in other professional environments will also be considered.