Staffing Assistant

Department: Staffing

Reports To: Senior Manager Business Development

Location: New York, NY (Hybrid/On‑site as applicable)

Employment Type: Full‑Time

About K Systems Solutions At K Systems Solutions, we take a result-driven approach to technology, built on long-term client partnerships. We support organizations through IT staffing augmentation, systems engineering, and software and hardware solutions designed to deliver practical, measurable impact.

We don’t just deliver solutions — we own outcomes.

What sets us apart?

• Core Values: Our values of transparency & trust, efficiency, process improvement, results-driven partnerships, people first, innovation, and customer service drive us.
• Strong Company Culture: To uphold one of our values of people first, we believe in creating a work environment where employees can thrive. Our team considers one another as friends on top of colleagues - we celebrate our wins, collaborate on daily tasks, and support one another.
• Room for Growth & Impact: As a growing organization, every team member plays a meaningful role in shaping our future. We value fresh ideas, encourage innovation, and provide opportunities for employees to expand their skills, take on new responsibilities, and grow alongside the company.

Your Opportunity At KSS, you’re not just filling a role – you’re helping shape our future. We offer an environment where collaboration thrives, ideas are welcomed, and growth is encouraged. If you’re ready to contribute, learn, and make an impact, we invite you to apply. Join us and be part of the momentum driving KSS!

Position Summary The Staffing Assistant supports recruiting and staffing operations by coordinating candidate communications, tracking submissions, and maintaining accurate records for client and government contract roles. This role is highly administrative and communication‑driven, with daily use of Microsoft Outlook, Teams, Word, and Excel to ensure smooth staffing workflows and timely responses.

Main Duties

Key Responsibilities

• Coordinate candidate submissions, interview scheduling, and follow‑ups
• Manage high‑volume email communication with candidates, internal teams, and partners using Outlook
• Track candidate pipelines, submissions, and status updates in Excel
• Prepare and format resumes, candidate profiles, and supporting documents in Word
• Support staffing efforts for government and public‑sector roles, including deadline tracking
• Collaborate with recruiters and business development via Microsoft Teams (chat, meetings, file sharing)
• Maintain organized records and shared folders in Microsoft 365

Systems & Tools

• Microsoft Outlook – inbox management, scheduling, follow‑ups
• Microsoft Excel – tracking candidates, submissions, and status
• Microsoft Word – resume formatting and documentation
• Microsoft Teams – internal coordination and meetings

Success Metrics

• Timely and accurate candidate submissions
• Well‑organized tracking spreadsheets and documents
• Clear, responsive communication with no missed deadlines
• Smooth coordination between staffing, business development, and candidates

What You Bring

Required Qualifications (Must-Have)

• 0-2 years of administrative, staffing, recruiting, or other related experience
• Willingness to continuously learn
• Willingness to participate in any company provided training courses to excel within the data management occupation.
• Strong attention to detail and organizational skills
• Clear written communication and ability to manage multiple priorities

K Systems Solutions is proud to be an Equal Employment Opportunity employer. We are committed to building a diverse and inclusive workplace and encourage candidates from all backgrounds to apply. Employment decisions are made without regard to any legally protected status.