Executive Assistant

Small real estate firm is seeking organized, efficient and dependable Assistant Property Management, Executive Assistant and Bookkeeper for immediate employment ALL IN ONE!

Key Responsibilities:

• Field Property Management
• Serve as the primary point of contact for tenant inquiries and concerns
• Supervise and coordinate outside superintendents and maintenance staff
• Manage vendor and supplier relationships; coordinate repairs and service contracts
• Oversee day-to-day property operations and ensure properties are well-maintained

Executive Assistant

• Independently manage daily office operations, filing systems, and administrative workflows
• Handle personal and business affairs for the principal with the utmost discretion and professionalism
• Draft and manage correspondence, scheduling, and follow-ups across multiple priorities

Bookkeeping

• Maintain and reconcile multiple QuickBooks files and bank accounts
• Manage accounts payable and accounts receivable
• Perform credit card reconciliations and monthly close procedures
• Prepare financial reports as needed for management review

Requirements:

• Minimum 3 years of experience in real estate or a closely related field — required
• Advanced proficiency in QuickBooks and Microsoft Office (Word and Excel in particular)
• Excellent written and verbal communication skills with strong follow-up discipline
• Professional demeanor, meticulous attention to detail, and exceptional organizational skills
• Proven ability to multitask and manage competing priorities without supervision
• Valid driver’s license and reliable personal vehicle — required

Details:
Mon–Fri, 9am – 6pm. Office located in Rego Park, Queens.

How to Apply:
Please apply only if you possess the required skills. To ensure security and efficiency, we utilize a multi-stage screening process; only qualified individuals will be contacted for an initial interview after screening. Paste your resume into the body of the email (no attachments).

Job Type: Full-time

Pay: $1.00 - $2.00 per year

Application Question(s):

• Years of experience working in a real estate or property management office?
• Your level of QuickBooks experience? (Beginner / Intermediate / Advanced)
• Do you have previous experience handling tenant coordination and vendor management?
• Are you comfortable performing fieldwork and conducting on-site property visits?

Work Location: In person