Executive Assistant

Apply now »

Date: Jun 29, 2026

Location: San Jose, California, United States

Company: Super Micro Computer

Job Req ID: 29381 About Supermicro Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are the #5 fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer a large number of new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us.

Job Summary We are looking for a highly capable, technology-forward Executive Assistant to support the Chief Compliance Officer and the broader Compliance organization. This role requires exceptional executive support skills, strong judgment, discretion, and the ability to operate in a fast-paced, highly sensitive environment.

The ideal candidate will not only manage traditional executive assistant responsibilities, but will also have hands-on experience using AI tools, workflow automation, and AI agents to improve productivity, organize information, streamline follow-up, and support operational execution. This person should be comfortable identifying repetitive processes, building or coordinating AI-enabled solutions, and helping the Compliance organization work more efficiently.

Key Responsibilities Essential Duties and Responsibilities:

• Provide direct executive support to the Chief Compliance Officer, including calendar management, meeting coordination, travel arrangements, expense reporting, document preparation, and follow-up tracking.
• Manage complex calendars, prioritize competing demands, and ensure the CCO is prepared for meetings with relevant materials, background information, agendas, and action items.
• Coordinate internal and external meetings involving senior executives, Legal, Compliance, Sales, Operations, Finance, HR, outside counsel, auditors, consultants, and other key stakeholders.
• Prepare, edit, and organize presentations, reports, meeting materials, correspondence, trackers, and other business documents.
• Maintain confidentiality and exercise sound judgment when handling sensitive compliance, legal, investigative, personnel, and business information.
• Use AI tools and automation platforms to improve workflow efficiency, including summarizing documents, organizing meeting notes, tracking action items, drafting communications, managing tasks, and creating repeatable processes.
• Assist in developing, testing, or implementing AI agents or AI-enabled workflows to support Compliance operations, such as document intake, task routing, policy tracking, audit follow-up, investigation support, training coordination, and reporting.
• Identify manual or repetitive processes and recommend practical automation or AI-enabled improvements.
• Create and maintain trackers, dashboards, and status reports for compliance initiatives, investigations, audits, training, policy updates, and executive follow-up items.
• Support preparation for executive meetings, committee meetings, board-level updates, compliance reviews, audits, and regulatory or customer-facing meetings.
• Help manage department priorities by tracking deliverables, deadlines, approvals, escalations, and dependencies across multiple stakeholders.
• Coordinate with IT, Legal Operations, Compliance Operations, and other internal teams to support technology adoption and process improvements.
• Assist with onboarding, vendor coordination, purchase orders, invoices, department communications, and other administrative or operational needs

AI And Technology Responsibilities

• Use AI tools responsibly and securely to assist with drafting, summarization, research organization, meeting preparation, document review support, and workflow management.
• Support the creation and use of AI agents or automated workflows for repeatable administrative and compliance-related tasks.
• Help evaluate where AI can improve productivity while maintaining confidentiality, data protection, privilege, and compliance requirements.
• Maintain organized prompts, workflows, process documentation, and standard operating procedures for AI-enabled tools.
• Partner with stakeholders to ensure AI usage is appropriate for sensit…