Office Manager & Executive Assistant

Location: San Francisco

About Architect Capital:

Architect Capital is a San Francisco-based multi-strategy investment firm specialized in building novel financial infrastructure across asset classes.

About the Role:

Architect Capital is seeking a highly capable Office Manager / Executive Assistant to support the CEO and senior leadership team while owning day-to-day office operations. This is a sophisticated, high-responsibility role that blends executive support, office management, and cross-functional project work.

This individual will serve as an extension of the CEO by anticipating needs, managing complex workflows, keeping the office running smoothly, and ensuring high-priority initiatives move forward. The ideal candidate brings exceptional judgment, intellectual curiosity, and the ability to operate in a fast-paced environment with a high degree of autonomy.

Responsibilities:

Executive Support

• Manage complex and dynamic calendars for the CEO and senior leadership, including scheduling, travel, and meeting logistics.
• Support key internal processes, including leadership meetings, off-sites, reporting cycles, and strategic planning sessions.
• Serve as a professional, reliable point of contact for internal teams, LPs, portfolio companies, and external partners.
• Handle confidential information with absolute discretion and professionalism.

Office Management

• Own day-to-day office operations, including supplies, equipment, vendor relationships, and facilities coordination.
• Manage office budgets, expense tracking, and invoice processing for office-related spend.
• Coordinate onboarding logistics for new hires (workspace setup, equipment, access).
• Plan and execute team events, off-sites, and firm gatherings.
• Maintain a welcoming, well-functioning office environment and greet guests and visitors.

Special Projects & Operations

• Lead and/or support special projects across investment, operations, and investor relations teams, including diligence preparation, vendor selection, and strategic communications.
• Improve organizational effectiveness by building and refining internal systems, documentation, and communication flows.
• Drive cross-functional coordination to ensure timely execution of project milestones.

Qualifications:

• 3+ years of experience in office management, executive support, finance, or business operations.
• Exceptional communication and organizational skills.
• Comfort acting autonomously and driving projects forward independently.
• High degree of integrity, entrepreneurship, and professional maturity.

Please Note:

In accordance with California law, Architect Capital does not discriminate or retaliate against employees or applicants for discussing or disclosing their own or others’ compensation.

Architect Capital is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, gender expression, medical condition, or veteran status. We are committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. To request an accommodation, please contact [email protected].

A valid driver’s license is not required for this position.

Privacy Notice for Applicants:

Architect Capital is committed to protecting your privacy. Our Applicant Privacy Notice, available at architect.com/privacy/applicants, describes the categories of personal information we collect from job applicants and the business purposes for which we use it. We encourage you to review it.