Executive Assistant

Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company promotes a positive culture while ensuring the safety and reliability of our nation’s naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy’s submarines and aircraft carrier Fleets. Looking for a lifetime career? Apply today!

Job Description

Are you ready to make a meaningful impact in a high-stakes environment? Do you have a passion for organization, collaboration, and supporting an exciting and vital mission? We are seeking a dynamic and proactive Executive Administrative Assistant to support the Prototype Operations Department at the Kesselring Site (KS). Our department is responsible for all S8G Prototype operations and training which accounts for one third of all NAVY students reporting to the fleet for nuclear duty each year. This role is pivotal in ensuring the smooth operation of a program critical to national security and excellence in NAVY military training.

Why Join Us?

Be part of a mission-driven team that supports the development of the next generation of Naval nuclear leaders. Your contributions will directly aid the Executive Manager and overall department in strategic decision-making and day-to-day operations, driving program success, and organizational efficiency.

Key Responsibilities

• Provide high-level administrative support, including phone calls, email, managing calendars, scheduling meetings, and preparing correspondence.
• Coordinate travel arrangements, expense reporting, and logistics for program related events.
• Collaborate seamlessly with other Executive Administrative Assistants, company-wide and at KS, to set standards and foster an environment of teaming, collaboration, and mentorship.
• Lead the Administrative Assistant (AA) team within the department with authority to delegate and prioritize work tasks.
• Serve as a key point of contact for internal and external stakeholders, maintaining professionalism and clear communication.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Why You’ll Love Working Here:

• Be part of a dedicated team that values teamwork, integrity, and excellence.
• Opportunity to contribute to a program that is of national importance and interfaces daily with the NAVY.
• Competitive compensation and benefits.

Join us and make a difference!

Required Combination of Knowledge and Skill

• High school diploma or equivalent and a minimum of 10 years of relevant experience; or
• Associates degree from an accredited college or university in a related field and a minimum of 8 years of relevant experience; or
• Bachelors degree from an accredited college or university in a related field and a minimum of 6 years of relevant experience.

Preferred Skills

• Proven experience as an Executive Administrative Assistant or in a similar role supporting senior leadership.
• Experience with managing travel and budgets.
• Exceptional organization and time management skills, with a keen eye for detail.
• Strong interpersonal and communication abilities, with a focus on teaming and collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, TEAMS)
• A proactive, flexible, and problem-solving mindset.
• Proven leadership and decision making skills with demonstrated success.
• Friendly customer service mindset.

Compensation and Benefits

• Health, Dental, Vision & Voluntary Benefits
• Disability, Life & Accident Insurance
• 401(k) Savings program & Capital Accumulation Plan
• Personal & Medical Time Off
• Paid Parental Leave
• Flexible Work Schedules
• Tuition Assistance for Eligible Employees
• Student Debt Benefit Personal Time Off Sell Program
• Employee Assistance Program (EAP)
• Wellness Program
• Visit us online to view all NNL benefits!

Pay Range

$63,900.00 - $97,800.00 annually

Salary information provided is a general guideline only. Annual salary is based upon candidate experience and qualifications, as well as market and business considerations.

The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Powe…