Executive Assistant to Founder

About the Role

We are looking for an Executive Assistant who does not wait to be told what to do.

This role supports the founder of Grow Acquisition, a fast-scaling coaching and consulting business based in Dubai. The founder runs masterminds, records content, builds strategy, and closes deals. Your job is to make sure everything around that runs without him touching it.

If your idea of great work is solving a problem before your boss even knows it existed, you will fit right in. If you need detailed instructions to get started, this is not the right role.

What You Will Handle

Event & Logistics

• Full ownership of mastermind events from 20 to 100+ people including venue, equipment, vendors, catering, signage, and day-of execution
• Negotiating with suppliers to get the best deal without being asked
• Anticipating every logistical detail so nothing falls through the cracks

Travel Management

• All CEO travel including flights, accommodation, and equipment transport
• Proactively flagging visa requirements and baggage restrictions before they become a problem

Daily Operations

• Managing incoming requests and decisions so the CEO only sees what requires him
• Coordinating across a team of 10+ across content, fulfillment, and sales
• Owning follow-through on tasks until they are done, not just delegated

Problem Solving

• Coming to the CEO with solutions, not just problems
• Making judgment calls independently on time-sensitive or logistical matters

What We Are Looking For

• 5+ years in an Executive Assistant, Chief of Staff, or senior operations role
• Experience managing high-stakes events or complex logistics end to end
• Strong negotiation skills, you know how to get a discount and push back on vendors
• Fluent written and spoken English
• Calm under pressure, proactive by nature, and allergic to excuses

Corporate or agency background preferred. Familiarity with fast-paced founder-led businesses is a plus.

How to Apply

Click Apply and answer the short screening questions. We review every response. If your answers show that you can think independently and get things done, we will be in touch.