Executive Assistant

Salary Grade

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $52,705 and $66,672, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Job Description

POSITION OBJECTIVE

Working with a high degree of independence and reporting to the Vice President for Student Affairs, the Executive Assistant provides administrative management to the Office for Student Affairs and is a resource to all division staff regarding student affairs and Case Western Reserve University policies, procedures, and protocols. This position relieves the vice president of operational and administrative details and performs administrative functions that require a thorough knowledge of university policies, procedures, and operations. Develops, implements, and manages office procedures and designated programs and events. Acts as a liaison on behalf of the vice president for student affairs with various university departments, students, families, alumni and the public, in person, by telephone, e-mail, and correspondence. Serves as a member of the vice president for student affairs leadership council.

As a student life professional at Case Western Reserve University, this position will be expected to contribute to building a welcoming community, and contributing to a collaborative work culture. Collaboration of the various backgrounds and perspective of our team helps our community thrive by working together, focusing on collective well-being, and helping students gain insight from their academic endeavors and real-world experiences.

ESSENTIAL FUNCTIONS

• Provide executive assistance to relieve the vice president of administrative type functions with a wide degree of creativity and latitude; utilize university-approved generative AI tools to efficiently draft correspondence, communications, agendas, speeches, summarize lengthy reports; develop office procedures.
• Process complex and highly confidential, strategic and time-sensitive information. Research a variety of sensitive issues on behalf of the vice president for student affairs, as well as to the offices of the president and provost regarding student related matters. Make recommendations to management on policies and procedures. In keeping with the visions and missions of the division of student affairs and the university, draft new and review policies in response to needs of the office and/or the division of student affairs. Review proposals for policies and procedures submitted to the vice president for student affairs. (15%)
• Participate in short- and long-term strategic planning and program implementation for the division of student affairs and student organizations. Coordinate events and programs on behalf of the vice president for student affairs; Serve as an advisor to student organizations that are recognized through the office for student affairs, serve as an administrative advisor to organizations with complicated travel and programming that needs the support of the Office of the Vice President
• Financial planning and budget development linked to strategic planning. (15%)
• Responsible for preparing, reviewing and submitting new faculty appointments and promotion packets in a timely manner and preparing faculty reappointment contracts each academic year. Working with the division human resources director, serve as the department human resources liaison; maintain a strong understanding of the university policies and procedures. Ensure that all forms are completed correctly and in a timely manner. (7.5%)
• Recruit, supervise and train department assistant(s) and develop procedures that provide for an effective, efficient university office of the vice president for student affairs
• Seek out and suggest improvements and resolutions to university operations, including new procedures, documentation and training specifically regarding those policies that directly affect students and student organizations with regard to minimizing a negative impact on student life, such as with procurement, parking, space, and unexpected emergencies, etc. (6%)

NONESSENTIAL FUNCTIONS

• Determine office equipmen…