Executive Assistant

Company Description We’re not an agency.

Opened in February 2021, Le Truc is a model within the Publicis Groupe which unites all creatives, producers and strategists from its agencies into one, dynamic, collaborative team. A collective of “monsters”” curated and brought together to add firepower to briefs of all kinds, provoke & inspire brand change, and solve problems with new & emerging forms of creativity.

Working in collaboration with Le Truc, all our diverse talent can embrace a different creative side by having fun experimenting.

Le Truc is a progressive creative culture with the spirit of a startup and the resources of one of the largest marketing groups in the world.

We’re a thing.

Overview Publicis Groupe is seeking a highly skilled and proactive Executive Assistant to provide dedicated support to a C-suite Executive. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-moving, global organization.

The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader – managing complex schedules, communications, events, travel, and priorities with precision and adaptability.

Responsibilities

• Serve as Executive’s primary gatekeeper: manage complex calendar, prioritize meetings, screen requests, and ensure optimal use of executive’s time
• Arrange and oversee all travel logistics, including itineraries, ground transportation, and accommodations (domestic & international)
• Handle sensitive correspondence, communications, and follow-up on behalf of th executive with professionalism and discretion
• Track action items, decisions, and deliverables arising from meetings, ensuring timely follow-through across stakeholders
• Handle personal tasks, such as family travel, car service and other arrangements as needed
• Manage expense reporting, time entry requirements and approval workflows with accuracy and timeliness
• Coordinate logistics for executive-level meetings, offsites, and client & internal events, partnering with internal teams as needed
• Build and maintain strong relationships with executive assistants and chiefs of staff across Publicis Groupe
• Manage inbound requests with professional judgment, triaging and prioritizing based of business urgency and relevance
• Anticipate needs and proactively address issues before they escalate, demonstrating sound business judgment

Qualifications

• 8+ years of executive assistant experience, supporting C-suite or senior leadership in a corporate environment
• Experience in media, advertising, consulting, or a fast-paced holding company environment strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines simultaneously
• Outstanding written and verbal communication skills; able to communicate on behalf of senior leadership
• Ability to maintain absolute confidentiality, exercise sound judgment under pressure and adapt flexibly to shifting priorities.
• Proficiency in Microsoft Office Suite and travel booking platforms
• Ability to operate with autonomy and thrive in ambiguity within a global, matrixed organization

Additional Information Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: USD $60,800.00 - USD $93,600.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, quali…