Sales & Executive Assistant

Sales & Executive Assistant

We are seeking a self-motivated, outgoing, highly organized individual to become an essential part of our growing team. This role combines sales support, client service, office coordination, and executive assistance to help keep our business running smoothly.

You will work closely with our senior sales representatives and company leadership, assisting with client communication, preparing proposals, organizing projects, following up on sales opportunities, and supporting a variety of day-to-day business operations.

We operate in a highly entrepreneurial, fast-paced environment where every day is different. Candidates who are proactive, resourceful, detail-oriented, and enjoy taking initiative will thrive. We welcome both entry-level candidates and individuals with prior experience in sales, hospitality, customer service, events, or office administration.

For the right person, this position offers significant opportunities for growth into sales, marketing, operations, or management.

Responsibilities

• Assist senior sales representatives with client communication and follow-ups
• Follow up on new leads, past proposals, and open opportunities in a professional and timely manner
• Prepare quotes, proposals, contracts, and event details
• Help organize client information, product details, and event logistics
• Answer phones, respond to emails, and provide exceptional customer service
• Assist with scheduling meetings, coordinating projects, and supporting company leadership with day-to-day administrative tasks
• Maintain organized digital files, documents, and business records
• Learn our product lines and confidently assist clients with available options
• Utilize AI tools and technology to improve efficiency, communication, and workflow
• Review event photos and identify the best images for social media and marketing
• Assist with special projects, marketing initiatives, and other business needs as they arise
• Must be trustworthy, dependable, and able to handle confidential client and company information professionally.

Qualifications

• Entry-level and experienced candidates are encouraged to apply
• Previous experience in events, hospitality, customer service, sales, or office administration is a plus
• Strong organizational and time-management skills
• Ability to prioritize multiple projects while maintaining attention to detail
• Comfortable following up with clients and managing ongoing opportunities
• Above-average computer skills
• Strong typing and written communication skills
• Excellent verbal communication and professional phone etiquette
• Experience with AI tools (such as ChatGPT) is a plus, but not required
• Experience posting and managing social media content is a plus, but not required
• Positive, outgoing, and professional personality
• Self-motivated with the ability to work independently
• Eager to learn, grow, and take on increasing responsibility

Our Product Lines

• Event Rentals: Furniture, dance floors, staging, lighting, and more
• Event Entertainment: DJs, bands, novelty acts, and performers
• Event Novelties: Photo booths, interactive games, and event attractions

Location

Farmingdale, NY 11735

Job Type

Full-Time (Hourly or Salary)

Compensation

$17.00–$25.00 per hour, plus commission opportunities based on performance.

Schedule

Monday through Friday, 10:00 AM – 6:00 PM

If you’re looking for more than “just a job” and want to build a career with a growing company where your ideas, initiative, and hard work will be recognized, we’d love to hear from you.

Pay: $17.00 - $25.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person