Job Closed
Executive Assistant (Executive Operations Office)
- Source: Zipline
- Zipline
- $120,000 to $200,000 /yr
- On-site
- San Francisco
- Full-Time
- Mid level
Job Description
- Our Executive Operations Office keeps Zipline’s leaders focused, aligned, and moving quickly. As an Executive Assistant on this team, you will be a trusted partner to members of our Leadership Team, helping them operate with clarity, discipline, and leverage
- In this role, you will manage complex calendars, anticipate needs, coordinate across teams, and ensure that time is spent on the highest-priority work
- Partner with designated Executive Team members to help them stay focused on priorities and execute more effectively
- Manage complex calendars with strong judgment and an understanding of business priorities
- Prioritize conflicting needs, handle matters quickly and proactively, and follow through on projects through completion
- Organize and facilitate large team meetings, including agendas, logistics, and follow-up
- Arrange domestic and international travel, including itineraries, agendas, and priority meetings
- Track commitments, deadlines, and responsibilities, and follow up with the appropriate people to keep work moving
- Serve as a trusted point of coordination across teams, leaders, and key internal stakeholders- You will bring strong judgment, excellent communication, and a proactive approach to solving problems before they become blockers. You should be energized by a fast-paced environment, comfortable managing competing priorities, and able to operate with professionalism, discretion, and calm under pressure
- 5+ years of experience as an Executive Assistant supporting senior executives or executive team members. Bachelor’s degree preferred
- Energy, proactiveness, and a service-oriented mindset
- Strong organization, attention to detail, and follow-through
- Ability to anticipate needs, think critically, and offer solutions
- High judgment, discretion, and professionalism when handling confidential or sensitive matters
- Comfort operating in a fast-paced, high-growth environment with shifting priorities
- Excellent written and verbal communication skills
- We value diversity at Zipline and welcome applications from people who are traditionally underrepresented in tech. If this role sounds exciting but you are unsure whether you meet every qualification, we encourage you to apply
Skills
- greenhouse
This job is no longer accepting applications.
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